Facilities Coordinator, Data Center Operations
 JLL | |
parental leave, 401(k)
| |
 United States, Texas, San Antonio | |
 Nov 15, 2024 | |
|
Job Summary
The Facilities Coordinator will provide administrative support to the Facility Management Team including, but not limited to, correspondence, budget analysis, records inventory, arranging meetings and coordinate special projects as assigned. The FC will also prepare various reports, process invoices for payment, review various reports for accuracy, maintain employee timecards and attendance records as needed, and update the databases & supporting work order dispatch as necessary. Provide general overall facility management services including continuous monitoring of office/facility Responsibilities Responsible for administrative support as assigned (Corrigo Experience) Assist with annual operating budget data collection and preparation Analyze and calculate monthly budget accruals to ensure accuracy Create purchase orders as required, maintain and monitor goods receipting, reversal, unmatched invoices and accruals, Follow up with accounts payable regarding vendors invoice payments Budget information of daily activity and follow up calls from vendors regarding payment Work with Procurement Supplier to Add new vendors, processes change of address and maintain vendor files for contracts, blanket PO's, and non-contracts. Generate, review and distribute needed site reports as needed or required. Payroll - Review and input timesheets, tracking vacations / PTO request slips, maintaining overtime reports, projected vs. actual, Time Entry into PeopleSoft system, labor utilization reports, etc. Complete special transformation projects as requested to streamline facility operation. Maintain monthly records inventory including but not limited to monthly fire warden reports, site documentation, etc.. Process routine work orders; open new, manage existing, close and follow up to ensure they are completed in a timely manner. Actively participates in implementation of MCIM/Corrigo work order systems. Reviews all PPM tasks, and provides a weekly report indicating level of completion and outstanding tasks. Assists team where needed in managing these programs and training new team members. Assist in the preparation of internal correspondence, power point presentations, reporting and other duties related to formal announcements. Administer and monitor Work Order Requests and filter requests accordingly on MCIM/Corrigo dashboards. Address customer complaints and escalate issues to Facility Management team as needed. Assist in preparation of monthly reports Maintain all files and insure compliance Assist with the arrangement of meetings and conferences including but not limited to reservation of meeting/conference rooms. Visitors and approval for ID access cards, work close with Building Security Update telephone, email distribution, emergency lists and escalation lists Manage day to day office functions as necessary. Assists with on-boarding of new JLL staff (New Hire setup). Purchase and maintain office supplies and maintain office equipment Participate in and support firm-wide initiatives and code of ethics and inclusion Perform other miscellaneous administrative tasks as assigned by the Facility Management staff. Provide logistics support to JLL and Client staff including but not limited to correspondence, records inventory and special projects. Janitorial, landscaping, snow removal, pest control vendor coordination and oversight. Manage compliance of required local, state and federal laws and regulations Assist engineering teams with computer access issues Manages subcontractor access control, security, etc. Performs additional job duties as requested Benefits JLL recognizes the impact that the workplace can have on yourwellness, so we offer a supportive culture andcomprehensive benefits package that prioritizes mental, physical andemotional health. Some of these benefits, include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Compensated for Holidays Worked Pay differential for Night Shift Employment Salary for this role ranges from dependant upon candidates' skills and experience About JLL We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together. | |