Grants Administrator Lead (Hybrid)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The College of Lifetime Learning, established in September 2024, is the seventh Georgia Tech college and the first to be was established in over thirty years. The college seeks to elevate the academic study of learning and transform how individuals and organizations understand and practice learning at all levels and ages.

The College is committed to providing accessible, affordable, and achievable education for learners at any stage of life. This will be accomplished through research and the development of future-oriented services designed by faculty and research teams with expertise in the science and technology of learning. The new college will offer non-credit courses and credentials, and beginning in 2026, it will offer degree and other credit programs.

Our focus on the theoretical aspects of learning and their practical application in real-world scenarios makes us a valuable resource for learners and employers. The College of Lifetime Learning will catalyze positive educational system changes and policies.

Serve as a unit level team leader, expert advisor, and consultant within a college, an academic unit, a research unit, or a business unit on matters related to sponsored research program administration in accordance with Institute and sponsor policies. Provide pre-award and post-award funds management for sponsored research programs. Advise department financial staff and investigators on issues related post-award grant management. Provide advanced financial record management, reporting, accounting, and reconciliation. Provide leadership, coaching, and/or mentoring to other grant administration, finance, or accounting personnel. This position will interact on a regular basis with: principal and co- investigators, unit management, faculty, staff, students, vendors, and external sponsors. This position typically will advise and counsel: unit financial or accounting staff, faculty, staff, and students. This position will supervise: N/A.

Job Duty 1 -
Identify funding sources and administer grant budgets. Advise faculty on budget development, financial scenario and strategic planning, and financial forecasting in response to grant solicitations and requests for proposals.

Job Duty 9 -
Research potential grants opportunities from agencies and philanthropic organizations.

Job Duty 10 -
Perform other duties as assigned

Job Duty 2 -
Edit and prepare proposal documentation, submit required documentation into sponsor systems, and appraise proposals for Office of Sponsored Programs review.

Job Duty 3 -
Liaise with management and staff in the Office of Sponsored Programs and the Office of Grants and Contracts Accounting regarding sponsored research grants and contracts.

Job Duty 4 -
Administer post-award activities including developing financial reports, negotiating and maintaining sub-agreements, monitoring and reconciling expenditures and salary distribution, submitting budget revisions, and auditing transactions for compliance with budget justification and sponsor policies.

Job Duty 5 -
Generate custom and required reports for faculty and unit management regarding sponsored research plans, proposals, and projects.

Job Duty 6 -
Collaborate, provide advice, and give direction to unit financial or accounting personnel regarding the pre-award and post-award process, as appropriate.

Job Duty 7 -
Provide assistance to students, post-doctoral fellows, and research faculty on assistantships and fellowships.

Job Duty 8 -
Identify and provide sponsored research training and educational opportunities for faculty and staff.

Educational Requirements
Bachelor's Degree in Business Administration, Accounting, Finance or equivalent combination of education and experience

Required Experience
Eight to ten years of job related experience

Preferred Educational Qualifications
Master's Degree

SKILLS
This job requires advanced knowledge of and expertise in the pre-award and post-award sponsored research and grant administration process. Ability to interpret and explain complex regulations, policies, and government language is essential. Strong interpersonal, written, and verbal communication skills are required to interact with a wide range of constituencies in a diverse academic and research community. Attention to detail and the ability to prioritize while performing multiple, complex financial tasks is required. Advanced knowledge of financial and accounting principles and practices in an academic and research institution.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require a security clearance.
Grade A9
Anticipated annual rate $61,759.00 to $75,000.00 commensurate with qualifications

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening