Project and Change Management Coordinator

Job Summary:

The University of Colorado Anschutz Medical Campus seeks Project and Change Management Coordinator to serve on its Campus Strategy team. Housed under Administration & Finance, Campus Strategy supports high-level projects identified as key institutional priorities by the campus community (via the strategic plan), as well as by the Chancellor and the senior leadership team. This position represents an exciting opportunity to shepherd a variety of high-impact initiatives at the campus from the ideation phase through design and implementation.

Key Responsibilities:

Although precise needs will vary by type and scale of change, example activities may include (but will not be limited to):

Project Management Responsibilities (50%):

The Project and Change Management Coordinator will collaborate with the Campus Strategy team (currently, the Associate Vice Chancellor of Budget, Planning and Campus Strategy; the Director of Campus Strategy; and a Project Manager) to support the following project management activities:

• Helping to define project scope, milestones, objectives, and timeline
• Supporting in the facilitation of project meeting
• Building relationships with stakeholders
• Helping to set and manage roles, responsibilities, and expectations among project team members
• Participating in the creation of reports and updates to leaders, project team members, and other stakeholders, as necessary
• Helping to track project performance at regular intervals to ensure that key milestones are met
• Ensuring deliverables are met on time, within scope, and on budget

Change Management Responsibilities (30%):

The Project and Change Management Coordinator will collaborate with the Campus Strategy team to support the following change management activities:

• Identifying (or developing) and applying a structured change framework and/or methodology to Campus Strategy projects.
• Coaching project teams to define and track measures of change success.
• Evaluating the scope and potential impact of proposed changes
• Integrating change management activities into project plans.
• Supporting communication, training, and evaluation efforts.
• Anticipating change resistance and advising on strategies to foster adoption.
• Helping to prepare reports and updates to leaders, project team members, and other stakeholders as necessary.
• Coordinating and aligning with project manager(s) and executive sponsors to ensure project success.

Strategic Planning Responsibilities (10%):

The Project and Change Management Coordinator will collaborate with the Campus Strategy team to support a refresh of the campus-wide strategic process. This may include:

• Supporting the facilitation of strategic planning meetings, as needed
• Assisting in the preparation of documents, meeting notes, presentations, and reports
• Helping to advise during the process of establishing KPIs and measures of success
• Supporting the tracking and monitoring of progress toward those KPIs and measures of success during the plan implementation

Other Duties as Assigned (10%):

• The Project and Change Management Coordinator will participate in campus committees, professional development activities, and other duties as assigned.

Work Location:

Why Join Us:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Campus Strategy touches each of the four mission areas at the CU Anschutz Medical Campus: education, research, patient care, and community engagement. You will be working with leaders across each of these areas, as well as in central operations (e.g., human resources, information technology, institutional research, etc.). You'll have the opportunity to learn about every aspect of the operations of a world-class academic medical center.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

* A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

* At least two (2) years of professional experience in project coordination or management, business intelligence or analytics, change management or a closely related field

Applicants must meet minimum qualifications at the time of hire

Preferred Qualifications:

* At least three (3) years of professional experience in project or change management

* Prosci Change Management certification

* PMP, Scrum, and/or Lean Six Sigma certification

* Experience working in any of the following: higher education, hospital systems, or research administration

* Experience with project management software such as Smartsheets, ClickUp, Monday.com, Asana, Microsoft Project, or similar

Conditions of Employment:

* Must be willing and able to obtain Prosci Change Management certification within six months of start date (fees paid by the department)

Knowledge, Skills, and Abilities:

* Exceptional interpersonal and communication skills

* Outstanding time management skills

* Strong ability to manage multiple competing tasks, and to prioritize projects of varying scope and complexity

* Technically savvy and able to quickly learn systems and software programs

* Skilled at motivating others, fostering engagement, and generating buy-in

* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

* Outstanding customer service skills.

* Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Resume or Curriculum vitae

Questions should be directed to: Sean McBride - sean.m.mcbride@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by November 24, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The hiring range for this position has been established as: $57,052 - $75,570

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.