Grants and Budget Manager

Clark College is currently accepting applications for a full-time, 12-month, exempt Grants and Budget Manager position in the Business Services department. This position is responsible for post-award grant management to ensure compliance with all fiscal guidelines and reporting requirements. Additionally, this role will assist the Director of Business Services in developing and managing the college budget. This role will be a part of a collaborative team that provides support, leadership, and coordination across all areas of the College. This role reports directly to the Director of Business Services.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITIES:

• Monitor grant-related expenditures, including payroll, to ensure compliance with all rules and regulations for private, state, and federal funding agreements.
• Review and interpret federal and state regulations including Uniform Guidance for Federal Awards (2 CFR 200).
• Collaborate with the Director of Grant Development and the Grants and Contracts Accountant to conduct periodic meetings and trainings for the principal investigators (PI) and personnel working on grants to ensure they understand fiscal and program requirements.
• Prepare and monitor sub-awards, contracts, and no-cost extensions.
• Assist with the preparation of funding agency reports, in conjunction with the PI and Grants and Contracts Accountant.
• Prepare quarterly fiscal status reports for grants, contracts and allocations for College leadership.
• Collaborate with accounting staff to prepare the indirect cost rate proposal.
• Establish, maintain, and coordinate closeout activities for grants and contracts, subcontracts, and industry agreements.
• Assist in the development of the annual budget ensuring collaboration from the College community and leadership, including providing support to the Budget Committee.
• Ensure budget data in College's financial management system remains accurate, entering adjustments as needed.
• Monitor College department budgets and communicate opportunities and concerns with department leadership to ensure over/underspending is addressed in a timely manner.
• Prepare salary and benefit projections and analyses based on historical data and projected needs.
• Provide support and training to departments across campus to ensure budgets are understood and regularly monitored.
• Partner with HR/Payroll to ensure changes to employee compensation are properly reflected in the budget and payroll transfers between budgets are approved in advance.
• Focus on continuous improvement of budgeting system and use of technology.
• Provide information as requested by state and federal auditors and respond to audit requirements as necessary.
• Maintain records for both grants and budgets in accordance with college record retention policies.
• Participate in state meetings related to grant management and budgeting.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or closely related field.
• Three (3) years of successful experience in fiscal grant and/or budget management including monitoring and reporting.
• Demonstrated ability to interpret grant regulations and guidelines to ensure compliance with funding requirements.
• Experience with complex computerized accounting systems and processes.
• Exceptional interpersonal skills and proven ability to communicate effectively with key stakeholders and constituents.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Cafe in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events

• Clark College Online Application
• Current resume, with a minimum of three (3) references listed
• Cover letter describing background and experience related to qualifications and responsibilities of the position
• Responses to the supplemental questions included in the online application process