Analyst

Lubbock

39379BR

TTUS Institutional Advancement

Position Description

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies. As an Analyst - Record Management Specialist in Gifts and Records management you will manually update information in the database dedicated to TTU/TTUHSC alumni and donors. You will conduct research using various online tools and resources to obtain current biographic information on individuals and businesses. You will collect and compile gift documents and manually enter donations into the database. Accuracy and attention to detail are a priority.

About the University

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities - Texas Tech University, Texas Tech University Health Sciences Center, Angelo State University, Texas Tech University Health Sciences Center El Paso and Midwestern State University.

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.

About the Department and/or College

The Gifts & Records Management team is dedicated to accurately managing gift and contact information for Texas Tech University alumni and donor records. This team oversees creating new constituent records, manually managing demographic information, and collecting and processing donations to Texas Tech University System institutions. Our efforts assist in building scholarships, endowments, and other funds to support the university departments and other agencies.

Major/Essential Functions

Batch, annotate, and reconcile gift transactions to record in the Advance database with database allocations related to respective Banner FOP, source, and/or special handling and initiate corrections to Advance database and/or Banner Accounting System if necessary.

Read source documents, such as checks, credit card reports, and data files, and manually enter data into the Advance database accurately and efficiently to ensure timely processing of all gifts and pledges, biographic updates, and special projects.

Maintain data integrity by running integrity checks, correcting errors daily, and keeping a gift error percentage below 2 percent.

Utilize online research resources including Banner Student to verify and acquire updated information for constituent records in the Advance database and work with schools, departments, and staff to verify and resolve gift and biographic issues related to departmental needs.

Manually input assigned affiliations, committees, awards, and student activities as assigned.

Live and promote the shared values of the Texas Tech University System: -People First-Integrity-Community-Respect-Exemplary Service

Required Qualifications

Bachelor's degree in job related field plus one year of related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

Proficiently operate a 10 key calculator, phone answering skills at a professional level. Knowledge of the Banner Accounting System. General office skills.

Minimum two years back office related functions with an emphasis in accounting, banking and/or cash management. Intermediate to advanced experience with Microsoft Office products (Word, Excel, Outlook, etc.). Be able to perform all tasks with a high degree of proficiency, accuracy and timeliness.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

17.09

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8-5 M-F

Grant Funded?

No

Job Group

Information and Records Clerks

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X