Office Manager

Hunter Hamilton is assisting our well-known, global sister company to bring on an Office Manager/Workplace Experience Manager to join their team. This person is the primary point of contact for employees, office operations, company-sponsored events, office programs and perks (such as snacking, catering, and fitness), and office culture. They will also be responsible for managing the office budget, ensuring that the office is a safe working environme23nt, creating strong working relationships with vendors and department leaders, and much more!

This role is onsite in their Scottsdale location. It's a Mon - Fri role, from 8:00 am - 5:00 pm with a one-hour lunch.

In this position, the Office Manager will facilitate many tasks and operations within our diverse team. They will also be creating strong working relationships within the organization and helping to shape the office culture. The company has a modern, spacious office, and this team invests in their team members. This role is a fantastic opportunity for someone who wants to gain experience in employee engagement, office operations, logistics, event planning, and developing an office culture!

Responsibilities:

Office Support & Customer Service

• Cultivate and foster a positive and productive culture in the office. Incorporating the company's core value of Diversity, Inclusion & Belonging into the office culture, company-sponsored events or large office gatherings and celebrations, and office offerings.
• Provide top-notch customer service for employees, candidates, visitors and guests by greeting them warmly, answering questions, and assisting with requests.
• Manage and partner with the Office Coordinator to triage and close out employee requests and queries via our work order system, ServiceNow.
• Greet new employees on their first day, set up the training area for new hire orientation, conduct the Employee Experience section of onboarding - informing new hires of office offerings, programs, and office layout.

Office Operations & Offerings

• Manage and maintain a safe office environment. Partner with the facilities team for health and safety audits, repairs and maintenance requests, and office cleaning needs and requests.
• Oversee general office communications and announcements
• Work cross-functionally with internal teams on office expansions, moves, and improvement initiatives.
• Ensure that office seating is always up to date. Partner with site leadership to plan and execute team seating changes.
• Assist Regional Operations Manager as needed with special projects.

Event Planning

• Plan and execute company sponsored in-office events, as well as occasional off-site events.
• Maintain the office events calendar.
• Communicate upcoming events to employees in the office.
• Plan and promote GOODdeeds volunteering opportunities for the office.

Budget Ownership

• Manage, update, and forecast monthly and yearly office budget.
• Oversee all of the office supply ordering and ergonomic supply requests.
• Work closely with catering and snacking vendors on orders and spend.
• Create requisitions and track purchase orders (PO) via WorkDay Financials.
• Approve invoices and purchase orders for the procurement team in a timely manner.

Team Leadership & Vendor Management

• Manage and lead the Office Coordinator.
• Create and foster good working relationships with office vendors.
• Maintain good working relationships with local stakeholders and work cross-functionally with internal teams and external vendors.

Ideal Background:

• 5 years experience in a corporate or technology role managing office operations and/or logistics
• People Management experience is a must. The ability to manage, coach and lead a team is important in this role.
• Previous event management experience is a must for both large scale and small scale gatherings.
• Exceptional computer skills and must be clearly tech-savvy with experience in people operations software such as helpdesk or ticketing systems. Google Suite (Docs, Sheets, Slides) experience is a plus.
• Demonstrated customer service skills, including approachability, understanding, attentiveness, empathy and positivity.
• Strong problem-solving skills, looks for innovative and creative solutions and is solutions orientated.
• Prior experience with managing, creating and forecasting both monthly and annual budgets.
• Ability to work under pressure and must be deadline focused, organized and able to prioritize multiple projects at any one time.
• Has the ability to quickly pivot - adapting to change when needed.
• Excellent written and verbal communication skills.
• Can do attitude and strives to do more for a growing team!
• This is a full-time onsite role to support office operations.

What we provide:

We have a full range of benefits including medical, dental, and vision options. We are happy to provide a list of our benefit details. We are a supportive group that does our best to truly partner with our employees and help them in their career. We help with resume writing, interview preparation, and of course, maintain a strong contact during the length of any assignment, to make sure our employees feel supported and successful.

Join Hunter Hamilton, and together let's fly higher, dig deeper, and stand stronger!

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.