Accounts Payable Specialist / Administrative Assistant
This position is responsible for performing a variety of administrative and accounting tasks as well as processing accounts payable records and invoices for the project accounting department. The ideal candidate will have a strong background in accounts payable and be able to work independently in a fast-paced environment.
This position reports to the Director of Construction Finance & Accounting, retains relationships with peers and all other departments within the company, and maintains relationships with suppliers, vendors, and others serving the Company.
What you will do as an AP Specialist / Administrative Assistant:
1. Provide overall administrative assistance to the Project Accounting department.
2. Receive and route invoices to project assigned Project Accountant.
3. Process invoices and ensure timely payment.
4. Manage check runs in accordance with department schedule.
5. Extensive/comprehensive document tracking for distribution and return of Waivers of Lien.
6. Verify coding and obtain signatures for specific forms and records.
7. Maintain files and financial documents using an organized filing system as instructed electronically or non-electronically.
8. Reconcile accounts payable related general ledger accounts, and reconcile vendor statements and resolve discrepancies.
9. Process daily statements and reports using computerized software programs. Assist with month-end close and accruals.
10. Verify that transactions comply with financial policies and procedures established by the Company.
11. Uphold professionalism by providing courteous customer service to clients and vendors.
12. Respond to vendor inquiries and resolve issues
13. Maintain accurate and organized records
14. Assist with other accounting tasks as needed
15. Other duties as assigned.
Qualifications needed for an AP Specialist / Administrative Assistant:
1. Team spirit - cooperative, honest, trustworthy, and reliable.
2. High school diploma or equivalent required. Associate Degree preferred.
3. 2+ years of Accounts Payable (A/P) experience required. 1 - 3 years of administrative assistant experience required. Administrative experience in an Accounting department preferred.
4. Equivalent combination of education and/or experience will be considered.
5. General understanding of accounting practices and principles.
6. Experience with automated accounting programs and systems.
7. Working knowledge of Microsoft Office (i.e. Word, Excel, Outlook).
8. Excellent computer skills using 10-Key by touch and ability to type 60 wpm.
9. Must possess proficient ability to communicate in English in oral and written format.
10. Ability to apply discretion with confidential material.
11. Ability to maintain a high level of accuracy in preparing and entering financial data.
12. Ability to effectively apply analytical and problem-solving skills.
13. Excellent time managing skills with the ability to multi-task, prioritize and meet deadlines.
14. Strong attention to detail and organizational skills
15. Excellent communication and problem-solving skills
16. Ability to work independently and meet deadlines
Why work with us at Gorman?
Pay starting at $20.00 per hour.
Full Benefits: Medical, Dental, Vision, Life, Short/Long-term disability, Flex Spending, and more!
401K+ Match (up to 6%)
18 Days PTO & 11 1/2 Paid Holidays!
Education Reimbursement towards position related coursework.
Team Member Development & Training
Gorman & Company is a trusted partner in the community specializing in downtown revitalization, the preservation of affordable housing, workforce housing, and the adaptive reuse of significant historic buildings.
Gorman & Company is an Equal Employment Affirmative Action Employer.
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Gorman & Company
paid holidays, tuition reimbursement, 401(k)
Nov 14, 2024