Receptionist

Location: Seattle, WA

Job Purpose

We are seeking a professional and courteous Receptionist to be the first point of contact for our organization. The ideal candidate will have excellent communication and interpersonal skills, be well-organized, and able to handle various administrative tasks efficiently. As the Receptionist, you will play a vital role in creating a welcoming and efficient environment for employees, clients, and visitors.

Job Description

Greet and welcome visitors, clients, and employees in a friendly and professional manner.

Answer, screen, and forward incoming phone calls and emails to appropriate personnel.

Provide accurate information and assistance to inquiries or direct them to the appropriate department.

Maintain a tidy and organized reception area, ensuring it reflects a professional image.

Manage and distribute incoming and outgoing mail, packages, and deliveries.

Coordinate and schedule appointments, meetings, and conference rooms.

Assist with various administrative tasks, including data entry, filing, and photocopying.

Monitor and maintain office supplies inventory, and place orders as needed.

Ensure security measures by monitoring the access of visitors and issuing visitor badges when necessary.

Collaborate with other departments to handle special projects and tasks as required.

Uphold confidentiality of sensitive information and handle it with discretion.

Qualifications

High school diploma or equivalent. Post-secondary education is a plus.

Proven experience as a receptionist or in a similar customer service role.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational and multitasking abilities.

Professional appearance and demeanor.

Ability to handle difficult situations with patience and courtesy.

Familiarity with office equipment (e.g., printers, fax machines, and phone systems).

Strong attention to detail and accuracy.