Senior Administrator - Birmingham

Cushman & Wakefield

Nov 14, 2024
Job Title Senior Administrator - Birmingham Job Description Summary Job Description Cushman & Wakefield, a global commercial real estate services firm, is currently seeking qualified candidates for the position of Sr. Administrator in our Birmingham Office, supporting the Capital Markets Multifamily Investment Sales Team. This position requires exceptional customer service and the ability to interact with a diverse group of internal and external customers at all levels of the organization. The majority of duties are administrative in nature with some focus on marketing/business development support. Primary Responsibilities Administration and Office Support Assist in planning and coordination of travel arrangements Organize and assist internal meetings and events as required Manage Calendars Ensure company policies are followed Support Sales, Transactions and Marketing Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc. when necessary Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc. Schedule calls and meetings with clients Update internal database with sales or new property information and manage weekly client reports Pull market reports for clients from online databases Assist with market research Track Opportunities, Listings, and Deal-Related Expenses Maintain and update CRM system per guidelines with new opportunities Maintain tracking of expenses related to deals Update CRM upon closing of deals Collect expense reimbursement documents, such as receipts, and other information from brokers Attribute expenses to specific deals or other codes and track against deal budget Coordinate catering, conference room space, invitations, and other event planning activities as needed Role will be evaluated on the following: Positive attitude Professionalism Efficiency and dependability Organization Customer service and people skills Desk and phone coverage Turnaround time Data integrity and accuracy Ability to work well with the team and brokers Ability to set priorities, meet deadlines and multitask Strong writing, editing and proofreading skills Important experience 0-3 years of administrative support experience Front desk and/or commercial real estate experience a plus Additional eligibility qualifications Basic/Intermediate/Advanced Adobe InDesign skills and Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, Word Ability to plan, organize and manage processes Ability to deal and communicate effectively with all levels of staff and management InDesign experience is also beneficial Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.