Administrative Coordinator (Temp)

Georgia State University
$20.00 / hr
United States, Georgia, Atlanta
1 Park Place (Show on map)
Nov 14, 2024
Description : Administrative Coordinator (Temp) Robinson College of Business Georgia State University At Robinson, we're in the business of transforming lives. Robinson is a community of educators, researchers, business leaders and devoted staff members who share the same belief: no matter where they come from, our students will receive the experiences, resources and support they need to realize their full potential. The Robinson College of Business at Georgia State University is seeking to hire a part-time Administrative Coordinator (Temp). WHAT MAKES GSU A GREAT PLACE? Flexible work environment. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: This position will provide administrative support to the Marketing team at the Robinson College of Business. DUTIES AND RESPONSIBILITIES INCLUDE: Initiate all departmental payment requests, invoices, and travel authorizations /expenses for faculty, staff, and PhD students via Panther Mart. Communicates directly with vendors to reconcile outstanding orders and invoices. Facilitate departmental supply inventory, order and restock supplies. Provide administrative support to the Marketing RoundTable (MRT). Generate invoices for membership annual dues for MRT. Distribute invoices to MRT members electronically; maintain a direct line of communication with members. Communicate directly with the MRT Director regarding membership status, outstanding payments, and membership roster updates. Assist with the planning and execution of monthly MRT meetings. Train and acclimate new GRA's each semester on daily operations of the Marketing RoundTable and university policies and procedures. Report directly to the MRT Director for all tasks related to the Marketing RoundTable. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and four-years of administrative experience preferred; or a high school diploma or GED and eight-years of administrative experience; or a combination of education and related experience. Preferred Requirements: Masters Degree. Knowledge of Georgia State University policies and procedures. Ability to work at offsite events, after-hours. Department : Marketing Location : Atlanta Campus Shift : Part-time/35 hours per week Salary : $20.00/hour Pay Grade : Temp FLSA Status : Non-Exempt Job Type : Temporary Work Job Posting : 11/14/24, 5:01:31 PM Closing Date : 11/29/24, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.