Golf Course Maintenance Administrative Assistant

La Costa Resort and Spa

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf and tennis, eight pools and more anxiously wait to welcome your arrival.

Omni La Costa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Omni La Costa may be your perfect match.

Highly motivated employee able to act in multiple capacities with minimal direction. Carry out coordination of staff activities with other department needs.

Include the following:

Supervise accounts payable and perform functions when necessary. Understand coding and its relationship to budget.
• Supervise purchasing by others in the department as well as carry out purchasing activities. Get authorization prior to purchasing large items.
• Maintain filing systems. Streamline and update. Assist with Group BEO/Resume review and monitor for special needs from Golf Course Maintenance department.
• Assist with reconciliation of fuel distribution.
• Assist with schedule input and attendance tracking. Make adjustments on time sheets as directed.
• Typing forms and correspondence.
• Liaison between Agronomy team and other departments as needed.
• Be point of contact for landscaping/tree work needs on the golf courses. Maintain work log and assist with dispatching jobs. Handle all guest calls and/or guests, if necessary, especially in absence of Director of Agronomy.
• Coordinate and troubleshoot.
• Assist with scheduling and any other special projects as needed. Research information when necessary.
• Process Human Resources paperwork.
• Knowledge of pertinent golf course maintenance systems and software.
• Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prior experience in hotel or hospitality and/or construction/engineering preferred.
• Previous experience to include some accounting or administration background preferred.
• Knowledge of word processing, databases and spreadsheets required.
• Must be detail oriented, self motivated and have excellent organizational skills.
• Bi-lingual (Spanish and English) is preferred but not mandatory.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Pay Rate: $22-$23/hr, based on experience.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.