Senior Police Records Coordinator

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates and manages the functions related to police records and processes documents associated with the Records Section.

• Facilitates the release of police and accident reports to internal and external parties including the public. Process and maintain the filing system of the police reports, and associated attachments, through Records Management System (RMS) and the manual filing system. Reconciles case reports at the end of the calendar year.
  
• Performs the daily name merge process on the Records Management System. Conducts an audit process on the police reports ensuring they are correctly and accurately reported. Clears the outstanding FCIC/NCIC hits to close out a case. Collaborate with the Compliance Analyst on clearing FIBRS errors.
  
• Works with Student Conduct, Panther NOW, State Attorney's office, Insurance companies and various University Departments on the release of reports in accordance with public records compliance. Also, provides statistical and historical data to various internal and external entities.
  
• Serves as the backup to process and file all Significant Incident Reports (SIR) with their respective cases.
  
• Process and coordinate high volume and sensitive public records requests with FIU's General Counsel; including records requests related to lawsuits and subpoenas. Ensures that public records requests are managed and processed in accordance with Florida State Statutes.
  
• Reviews all Crash Reports that are returned from DHSMV and coordinates and follows up with the Officer of the necessary corrections to be made before resubmitting to DHSMV.
  
• Corresponds and coordinates with Department of Motor Vehicles to return confiscated license plates.
  
• Serves as a liaison with matters pertaining to the retention and destruction of records; maintains records in accordance with public records scheduling and disposition standards and procedures. Prepare files to be destroyed and advises the Assistant Director of Admin Services of destruction life cycle.
  
• Assists in the Clery process and acts as the back-up for the submission of the Clery Reporting requirements.
  
• Oversee the requests from background investigators for records and clearance checks for the necessary individuals concerned.
  
• Manage the filing of recovered property from FCIC/NCIC records and processing the retention of those records.
  
• Process all expungements and sealed court orders while coordinating the process ensuring all necessary parties have completed their duties to fully complete the order.
  
• Prepares and conducts training on the use of the report writing system. Educates personnel on the best practices of ensuring police reports are complete and comprehensive.
  
• Coordinate with investigations on the referral of police cases to the appropriate party.

Administrative

• Operating University Vehicles (all types)
• Required to spend 50% or more of time operating a computer

• Handles information of sensitive and confidential nature in the utmost professional
• Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.