G&C Pro 3-Pre-Award Admin

PRE-AWARD COORDINATOR (Grants & Contracts Pro 3, 8223PE)
The main function of this position is to work with faculty to provide pre-award support. This position will also help lead and support pre-award initiatives for the College of Veterinary Medicine. This position reports directly to the Research Office's Administrative Director.

Key Responsibilities:

Approximately 0.75 FTE will be directed towards providing pre-award support for college researchers:
1. Assist in the preparation and submission of grant proposals, ensuring compliance with both university and sponsor requirements.
2. Understand and convey sponsor and University requirements related to PI/staff eligibility, cost sharing, F&A sharing, budget constraints, and other specifications. Identify solutions to sponsor restrictions and ensure compliance with relevant policies and guidelines.
3. Collaborate with CVM researchers and accounting personnel to develop accurate and competitive project budgets, often incorporating complex sponsor requirements.
4. Provide administrative review of proposal submissions, ensuring all components meet necessary standards and requirements.
5. Manage application forms for proposals using sponsor systems such as ASSIST, Grants.gov, Workspace, Proposal Central, and several small association/foundation sponsors.
6. Provide project management for subaward administration, including the collection of necessary documentation and adherence to sponsor regulations.
7. Prepare and route applications through the University's Minnesota Grants Electronic Management System (MN-GEMS), ensuring timely submission.
8. Liaise with departmental and collegiate administration as well as Sponsored Projects Administration (SPA) throughout the submission process to facilitate smooth coordination.
9. Maintain effective communication with sponsors as needed, addressing inquiries and providing updates on proposal status.
10. Assist the Administrative Director with planning and preparation of complex projects such as providing pre-award support for new agencies, large interdisciplinary grants, and other proposals as needed.

Approximately 0.25 FTE will be directed towards providing the pre-award team with leadership, data, training, and resources:
1. Leadership and mentorship for "pre-award working group" to execute pre-award best practices across CVM, including working with the pre-award team to develop proposal checklists, budget templates and best practices for common agencies.
2. Managing the system for identification and visualization of upcoming pre-award support needed across departments.
3. Maintaining sponsored projects pre-award grant files, maintaining and tracking pending proposals, and documenting new award details upon NOGA generation.
4. Collecting and providing data on collegiate proposal submissions and awards.
5. Assist in preparation of proposal and award reports for dissemination to necessary stakeholders (department chairs, CVM Dean, advancement/communications colleagues).
6. Maintaining knowledge management for the pre-award team (maintaining the CVM pre-award Google site, sponsor-specific checklists, budget templates, proposal tracking lists, feedback surveys, on-boarding manual/training, pre-award intranet site updates).
7. Use office tools (Airtable, Zapier, Scribe, etc) to develop new technological and AI-informed pre-award processes.
8. Continue professional development by attending relevant courses, workshops, seminars/webinars, professional society meetings and other training opportunities, both internal and external to the University of Minnesota.
9. Assist with various grants administration tasks as needed, which may involve helping implement new research initiatives, supporting the facilitation of our Research, Innovation, Discovery, and Education (R.I.D.E) Seminar Series, and performing other assigned duties.

All required qualifications must be documented on application materials

Required Qualifications:
* Bachelor's degree and four years of professional experience or a combination of related education and work experience to equal eight years.
* Experience performing administrative, budgetary, or grant-related duties.
* Experience in technology and software as related to the needs of the position, such as grants management proprietary software programs, Excel, and other electronic proposal submission systems such as Grants.gov, NIH ASSIST, ProposalCentral, etc.
* Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.

Preferred Qualifications:
* Experience working in higher education.
* Eagerness to learn new tools to enhance operational efficiency and reporting.
* Administrative, financial, or other experience with clinical research.
* Experience with sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot).
* Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration).
* Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issues
* Effective problem identification and problem solving skills.
* A love of animals and a desire to make their lives better through research.
* Resonate with our team values, found here.

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

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