Research Space Funding and Research Administration Project Manager

The School of Medicine (SOM) Research Space Funding and Research Administration Project Manager will play a vital role in implementing the research space funding assessments across all departments and units within SOM. Also, the incumbent will provide support to various RA strategic programs or initiatives that will help address critical gaps in RA services and/ or training. The primary focus of the position is to enable the advancement of Research Space Utilization via the enhancement of transparent research space assignments in order to help foster collaboration. The second focus will be to help the RA unit ensure cohesive support across the research lifecycle to help support the academic success of SOM. This position will require constant coordination with the SOM Office of Research (OR) units, SOM Dean's Office, Research Space Advisory Committee (RSAC), all SOM departments/ units and other UCD units as needed. #CA-DC

This position will oversee the implementation of the research space funding assessment process in collaboration with the SOM Office of Research (OR) Research Operations and Research Space Oversight Units and SOM departments/ units while supporting the Associate Dean of Infrastructure and Research space Advisory committee. Additionally, assist RA in the facilitation of standardized policies, procedural consistency and providing essential support of SOM departments and units. The immediate workload will be to partner with the SOM Office of Research (OR) Research Operations and Research Space Oversight Units to finalize the initial funding assessment process of all SOM departments/ units. In addition, help RA optimize the development of the RA training program as well as further cultivate a collaborative RA network that expands beyond SOM.

The primary functions include: complex space project management across multiple departments, managing the portfolio of the space moves for the SOM and implementing related facilities projects, including equipment related to an expanded biorepository initiative. Secondary functions include assisting in the project management of the RA unit various initiatives, serving as a back-up to the centralized pre-award shared service division, and assisting with the development of the Research Administration Training Program.

This position utilizes project management skills and tools to lead complex research space funding assessments. This includes an expert level of understanding of research cores that are necessary to support investigators maximizing eciency for their programs.

Apply By Date 11/23/2024 by 11:59pm

Minimum Qualifications

• Bachelor's degree in related area and/ or equivalent experience/ training
• Minimum 10+ years of experience of increasingly responsible business management experience to manage and oversee a complex and diverse group of units or programs
• Experience creating targeted marketing programs
• Experience performing analysis and recommendations to leadership
• Experience with the development of organizational structures, delegating, developing policies and procedures and implementation
• Experience in common organizational- or research-specific and other computer application programs (Tableau, Cayuse, Microsoft Office Suite, FacilitiesLink, NIH Reporter and others as needed)
• Profound knowledge of the field of academic medical research, research space, research funding and research trends
• Requires superior knowledge of project management principles, theories, and concepts. Has a thorough understanding of how programs relate to other business strategies and initiatives. Demonstrated ability to integrate critical information across disciplines
• Quantitative and analytical skills to prepare various reports, and to interpret reports prepared by others
• Contract negotiations and confidentiality agreements experience, including account management experience
• Effective executive skills, superior customer service, and proven ability to build executive-level partnerships
• Expert analytical and problem-solving skills
• Expert knowledge of common organizational- or research-specific and other computer application programs
• Demonstrated sophisticated organization and project management skills
• Demonstrated highly effective writing skills on complex subjects
• Interpersonal, oral and written communication skills to share information with all levels of personnel and with diverse populations within the Unit, campus and outside agencies
• Demonstrated ability to effectively communicate with executive-level management on a regular basis
• Strategic planning, analytical and program evaluation skills to effectively provide sound recommendations, continually examine and develop or revise to accommodate change requirements
• Knowledge of and skills to implement principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions
• Ability to use discretion and maintain all confidentiality
• Knowledge of research administration principles; both pre and post award
• Knowledge of training program development

Preferred Qualifications

• Masters in Business Administration
• Knowledge of University policy and procedures in all areas pertinent to academic departments and programs
  

Key Responsibilities

• 50% - Project Management for Research Space Funding Assessments
• 40% - Research Administration Support Management
• 10% - Other Duties as Assigned
  
  

Department Overview

The School of Medicine Office of Research (SOM OR), with an annual operating budget of approximately $10M, acts under the direction of the SOM Vice Dean for Research. SOM OR manages research safety, grant facilitation, and supports investigators across the SOM and the UC Davis Main Campus who perform biomedical research. In FY23, the School of Medicine received $401 M in extramural grants and contracts. The SOM oversees over 340,000 ASF of space in Sacramento and Davis with another 150,000 ASF being added in the upcoming three years. UC Davis SOM is a highly-ranked research institution and investigators collaborate with many disciplines throughout the campus. By supporting research funding assessments and administration throughout the SOM, the incumbent will play a key role in supporting UCD SOM research.

Department Specific Job Scope

The SOM Research Space Assessment Initiative represents a high degree of complexity across the entire organization, as SOM spans basic/ translational/ and clinical research in Sacramento and Davis in owned and leased facilities that expand beyond SOM space. This position will be hired into the School of Medicine but works across the entire UC Davis organization. This role is essential for advancing research capabilities within the SOM and will significantly contribute to fostering a culture of collaboration and excellence in research.

POSITION INFORMATION

• Salary or Pay Range: $92,000.00 - $172,000.00
• Salary Frequency: Monthly
• Salary Grade: Grade 24
• UC Job Title: PLNG SPEC 4
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Day
• Location: UCD Inst for Regenerative Cure (HSP041)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere