Program Specialist

Description

Job title

Program Specialist

Reports to

Assistant Program Director/Program Director

Position Summary

The Program Specialist position is responsible for supporting the health, safety, and growth of the individuals in the program, including ISPs, medical requirements, programmatic concerns, individual finances and incident reporting as well as adhering to funder regulations. The Program Specialist oversees the quality of programmatic, health and facilitative services by ensuring that the needs of individuals served are met and necessary services and supports are provided.

A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions

Administrative

• Ensures that HIPPA regulations are complied with and that all paperwork and required documentation is completed in a timely, thorough, accurate manner as per regulations
• Ensures incident reports are complete, accurate and timely with corrective action taken when necessary * Input all reportable incidents and follow-up into EIM
• Participates in audits and ensures all license requirements of the program participant are met, service definitions for unlicensed home and community rehab and respite services meet funder and community standards.
• Maintains client files that include annual assessments and Individual Support Plans, as well as any supporting documents as per applicable regulations.
• Develops and maintains a catalog of community resources/activities and coordinates all communication for the consumers with individuals, family members, day programs, Behavior Consultants, SC's and other outside entities, such as the Social Security Administration, Medical Insurance Companies, etc.
• Checks PROMISe eligibility and notifies the Director of any issues that could affect funding and billing.
• Coordinates and distributes all consumer financial matters such as SSI, food stamps, rep-payee-ship, burial accounts, taxes, SSA Monthly Wage Reports, Room and Board contracts, renewal of annual stipends etc. with Fadmin.

Staff Support

• Trains direct care staff in the individual support plans as well as mentor them in day-to-day implementation and documentation.

Client Support

• Creates an environment that empowers individuals through the development of skills and coordination of resources and supportive services.
• Ensures that all consumers' medical, dental, psychiatric, and psychological services are scheduled in accordance with regulations and doctor recommendations.
• Create ISP's and advocate for consumers with input from program management and consumer's team to identify service needs and goals, to ensure that such goals are accurately documented in the ISP; and to monitor ISP progress.
• Write instructional plans for the implementation of goals, objectives, and outcomes to implement consumer long and short-term goals and train all staff in the implementation of ISPs annually
• All other duties as assigned

Essential Duties Addendum

• May act as the direct supervisor of Site Supervisors of the homes for which the Program Specialist maintains overall programmatic and operational responsibility.
• May assist with opening new homes and transitioning consumers into, within and out of the program.

Qualifications

• Master's degree or above from an accredited college or university (Special Education desired) and 1 year of work experience working directly with individuals with an intellectual disability or autism.

OR

• Bachelor's degree from an accredited college or university and 2 years of work experience working directly with individuals with an intellectual disability or autism.

OR

• Associate's degree or 60 credit hours from an accredited college or university and 4 years of work experience working directly with individuals with an intellectual disability or autism.
• Utilize Microsoft Word, Excel, and Power Point to complete reporting requirements and submit necessary data within a timely fashion
• Willingness to maintain a minimum of 24 hrs of in-service trainings per calendar year

Requirements

Physical requirements

Lifting Requirements

• Medium: exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds constantly to move objects.

Physical Requirements

• Stand or Sit (stationary position)
• Walk
• Use hands or fingers to handle or feel (operate, activate, prepare, inspect, position)
• Climb (stairs/ladders)
• Talk/Hear (communicate, converse, convey, express/exchange information)
• See (detect, identify, recognize, inspect, assess)
• Pushing or Pulling
• Repetitive Motion
• Reaching (high or low)
• Kneel, Stoop, Crouch or Crawl (position self, move)

Reporting Relationships

• Direct Supervisor: Assistant Program Director, Program Director

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.

RHD employees and programs in the City of Philadelphia are required to follow the COVID vaccine mandate. Revised PDPH guidance allows for new hires to be partially vaccinated at the time of hire. This means they have received at least one shot in a two-dose series or a single dose in a one-dose series before beginning in-person shifts. The final dose must be received within 8 weeks of hire (start date). This currently does not include boosters.