Admin Specialist II

Title:Admin Specialist II

Company: Tampa Electric Company

State and City: Florida- Mulberry

Shift: 8 Hr. X 5 Days

POSITION CONCEPT:

Under limited supervision, provide administrative support to the station for all employees and contractors at this location. Perform a variety of administrative tasks including providing financial analysis and support for Management, updating spreadsheets, and monitoring, preparing and communicating on budgetary accounts monthly.

DUTIES AND RESPONSIBILITIES:

• Handles non-routine external and internal calls, screens visitors, schedules appointments and meals to meet the needs of the Director, Management Team and Staff.
• Performs more complex administrative duties to support the Director, Management Team and Staff, such as composing and preparing complex correspondence and other specialized assignments, including maintaining payroll for the department including: reviewing time for errors and coordinating corrections and close-out to SAP, updating the department on Payroll Department policies and procedures, and creating payroll reports for Managers.
• Query, track and analyze monthly forecast/actual budget data in MS Excel for the station. Prepare monthly station reports for cost centers for O&M, blankets, specific projects, and other budgets; Investigate charges via SAP software. Assists in preparation of the monthly and YTD budget explanations for the Capital Lead and Business Planning Dept. Assist with creation of Purchase Requisitions and Purchase Order tracking.
• Verifies, processes, and pays all invoices and check requests for the department. Coordinate invoicing activities with other departments within Energy Supply and outside service providers/contractors as applicable.
• Performs forecasting which involves allocating charges to the correct activities. Each month, reassign incorrect charges to their appropriate activities for the station. Prepares budget explanations.
• Assist station Director, Managers, Supervisors and other staff with other administrative and technical duties as assigned, including community service event coordination, report generation, correspondence, presentations, project support and other administrative/technical support and expertise related to Microsoft Office suite (Word, Power Point, Excel, Access), SAP, Workman.

EDUCATION:

Required: High School diploma or equivalent, with additional courses after high school strongly desired.

Preferred: Two year business or technical degree

EXPERIENCE:

Required: Minimum two years in the Administrative Specialist role or minimum of four years of related administrative experience in progressively more complex roles/assignments. A college degree from an accredited institution may be considered in lieu of up to 2 years of the overall related experience.

Preferred: Experience in a utility environment desirable. Knowledge, Skills and Abilities (KSA)

KNOWLEDGE/SKILLS/ABILITIES:

Required: Strong keyboard skills and knowledge of one or multiple TEC's budgeting processes and systems, WorkMan, SAP, MS Word, MS Excel, MS Access, MS PowerPoint, and other miscellaneous systems. Must demonstrate high level of integrity regarding personnel issues and other confidential information Solid administrative skills; High stress tolerance, teamwork, initiative, work standards, oral and written communication as well as planning and organizing skills Must have the ability to read and comprehend policies, procedures and instructions and to use logic and common sense to solve problems.

COMPETENCIES:

• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Develop People and Teams
• Speaks up on Safety, Health, and the Environment
• Drives Operational Excellence for Customers
• Takes Ownership & Acts with Integrity
• Thinks Strategically & Exercises Sound Judgment

WORKING CONDITIONS:

Must be able to work overtime as needed to meet deadlines.

Occasional travel required, i.e., TEC sites, stores, meal pickup, etc.

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to stormswill beconsidered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.