HR & FA Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 65,000 - 70,000

Position Summary

Reporting to the Assistant Director of Human Resources & Faculty Affairs at Columbia University School of Nursing, the Human Resources & Faculty Affairs Coordinator will have responsibilities in the Office of Human Resources & Faculty Affairs and for the Vice Dean of Finance & Administration.

Responsibilities

Specific responsibilities will include:

- Recruitment responsibilities including entering open positions in the TalentLink (TL) website, posting positions on external job board sites & tracking costs, updating applicant statuses, processing background checks for potential candidates, completing hiring proposals, and tracking time to fill

- Ensuring that assigned faculty and staff are appropriately onboarded, including serving as point of contact, completing requisite paperwork, completing Template Based Hire via University systems

- Managing the additional compensation process for all Teaching Assistants and faculty from other University departments who do additional work for Nursing, including obtaining proper documentation and processing monthly payments

- Processing Personnel Action Forms (PAFs) for all employee transactions including pay increases, promotions, title changes, internal transfers, part-time faculty appointment renewals, terminations, medical/personal leaves, etc., and ensuring information is accurately processed in the PeopleSoft @ Columbia (PAC) system

- Coordinating the orientation program for new faculty and staff including scheduling presenters, updating presentation slides and managing all related logistics;

- Managing internal documents and tracking systems to ensure information is up to date and accurate

- Working collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR and the Office of Faculty Affairs to address & resolve employee changes & updates;

- Managing the Vice Dean's calendar, including arranging meetings & events, preparing reports, creating and/or editing presentations, and managing files

- Answering and screening phone calls and visitors for the Vice Dean of Finance & Administration

- Overseeing all HR-sponsored events (Holiday Party, Administrative Professionals Day, Bring Your Child to Work Day, etc.), including designing space layouts, booking caterers, researching & ordering supplies, and establishing & maintaining relationships with both internal & external vendor

- Performing other assignments, projects & responsibilities as needed and assigned.

Minimum Qualifications

- Bachelor's degree or equivalent in education and experience

- The successful incumbent will have strong interpersonal skills and be self-motivated and driven to success with a proactive work approach. The incumbent must have the ability to handle multiple assignments while working accurately and efficiently and be a quick-learner who is not afraid to ask questions.

- Outstanding organizational skills and excellent verbal and written communication skills are a must. The incumbent must be customer-service oriented and possess the confidence and ability to work with all levels of faculty & staff. The individual in this role must be extremely detail-oriented and have the ability to handle information confidentially and professionally. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is also required

Preferred Qualifications

- Previous work in a higher education environment is preferred for this role.

-Three (3) years of related experience.

- Higher education experience preferred

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.