Assistant AD, Facilities and Operations

Department: Intercollegiate Athletics

Classification: Administrative Faculty

Job Type: Full-Time

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Motor Vehicles Background Check: Yes

About the Department:

George Mason University Intercollegiate Athletics serves 500 student-athletes in 22 NCAA Division I sports. We are a proud member of the Atlantic 10 Conference with 17 Conference Championships, NCAA Championships in Women's Soccer and Men's Indoor Track, an NCAA Final Four appearance with Men's Basketball, and over 30 individual National Champions. We are student-focused, education-centered, and committed to providing transformational experiences for our student-athletes and staff. Our three priorities are to educate, compete, and engage.

Educate: Prioritize academic achievement and recruit student-athletes who can be successful academically, strengthen ICA's commitment to diversity and inclusion, and provide consistent education for coaches and sport administrators.

Compete: Position teams to consistently compete for conference success and recruit student-athletes who possess the ability to excel athletically from a conference and national perspective.

Engage: Prioritize the experience and personal well-being of student-athletes, develop and renovate athletics facilities, generate resources necessary to support the student-athlete experience, and foster and inspire partnerships within the department, University, and the community.

About the Position:

The Assistant Athletic Director (AD), Facilities and Operations directs high-quality facilities services for intercollegiate athletics. Serves the needs of student-athletes and other constituents. Assists the Senior Associate Athletic Director with managing athletics facilities through project management, preventative maintenance, and scheduling. Provides high-quality customer service and support.

Responsibilities:

Facilities Operations

• Directly responsible for oversight of all scheduling requests for the Field House, Practice Fields, Baseball Field, Softball Field, and GMU Stadium. Ensures all requests are processed promptly and all related issues are coordinated with appropriate University and/or Departmental offices;
• Compiles a monthly schedule and calendar of intercollegiate practices, competitions, indoor intramural events, club team requests, outside rentals, and sport-specific events. Ensures all monthly schedules are error-free and distributed to appropriate University and Departmental offices. Responsible for the timely and efficient processing of all visiting team requests while practicing at the Field House and Practice Fields. Ensures all appropriate information is accurately recorded in a timely fashion;
• Compiles all sports camp/clinic(s), outside facility rental contracts, special events, and sport-specific events from draft to finalization;
• Creates and disseminates a Standard Operating Procedure to the facilities services team to ensure effective functioning, development, and performance standards;
• Actively pursues outside facility rentals, prepares invoices for all facility rentals, and tracks and records all rental payments to the Athletic Business Office;
• Assists the Sr. Associate AD Facilities and Events in planning, project management, and implementing small to medium projects (up to $100,000) at the Field House, Stadium, Fields, RAC, AFC, and Arena;
• Manages all small projects independently (up to $25,000);
• Provides and maintains a safe and secure facility for customers and staff, including assistance with office moves;
• Ensures efficient and effective building operations and maintenance schedules to provide the highest level of cleanliness and comfort to the customers and staff, including acting as the contract administrator for cleaning services;
• Maintains an active contact sheet for all University-provided services and builds relationships with key technicians and managers;
• Conducts and directs daily inspections of the department's facilities and offices; and
• In coordination with the Senior Associate AD, develops and maintains an office placement plan.

Events and Personnel Management

• Assists in coordinating facilities services with the Events Department and Assistant Director, Facilities for all events, including all associated arrangements and preparations for setting up and breakdown per contractual obligation. Ensures appropriate staffing and training are in place for all related duties;
• Serves as the primary facility manager for the Field House to ensure safe and clean operations. Coordinates all NCAA-related activities with the primary event manager;
• Provides direction, support, and supervision and completes annual performance evaluations for the Assistant Director for Facilities Services according to departmental and university standards;
• Develops and implements an approved staffing plan for the facilities services technicians; and
• Recruits, selects, trains, supervises, and evaluates staff per all University guidelines.

Financial Management

• Responsible for the day-to-day business and financial operation of the Field House, which includes budget preparation (in coordination with the Sr. Associate AD) and adherence to budget constraints;
• Ensures that accurate business controls are maintained. Develops and monitors appropriate cash handling and registration procedures in a high-volume business; and
• Assists in developing campus and vendor relationships to procure services, materials, and equipment efficiently and transparently.

Information Systems

• Serves as the department's liaison to Information Technology;
• Coordinates with information technology to manage the department's phone, A/V, and data systems;
• Manages the internal work order and request system for the preventative maintenance and repairs of the department; and
• Leads and assists the Assistant Director for Facilities Services in managing a furniture and equipment inventory system.

Other Duties

• Performs other related duties as requested by the department leadership.

Required Qualifications:

• Master's degree in a related field or any equivalent combination of education and/or experience from which comparable knowledge, skill, and abilities have been achieved;
• Strategic planning and execution knowledge;
• Leadership and development skills;
• Policy development and execution skills;
• Risk management / crisis response skills;
• Communication skills;
• Ability to build relationships;
• Assessment ability;
• Valid driver's license: must currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review; and
• CPR certification required, or ability to obtain within 30 days of hire.

Preferred Qualifications:

• Supervisory experience, including hiring, developing, and scheduling staff;
• Typically four or more years of supervisory experience in facility and event management;
• Working knowledge of relative NCAA rules;
• Knowledge in developing preventative maintenance plans;
• Demonstrated ability to analyze and prioritize user requirements;
• Ability to coordinate multiple projects with desired results.

Instructions to Applicants:

For full consideration, applicants must apply for Assistant AD, Facilities and Operations at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume for review.

Posting Open Date: November 11, 2024

For Full Consideration, Apply by: November 25, 2024

Open Until Filled: Yes