Temporary Administrative Associate - School of Social Work, Office of Professional Development - (UTEMPS)

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this assignment is March 14, 2025.

This position supports the Steve Hicks School of Social Work Office of Professional Development. This includes adding vendors to DEFINE, making travel arrangements, issuing vendor payment requests and reimbursements, and tracking expenditures on Excel budget documents. Additionally, the position works within a team to support the overall needs of the department.

• Business Office - Process payments for SSW-OPD. Request/submit purchase orders from UT Market Point Plus for SSW-OPD. Process supply orders via UT Market and Amazon Business. Assist in submitting weekly financial deposits and tracking those deposits via CVENT event management software. Assist in preparing financial reports. Communications and Events Office Answer phones and monitor conference emails ensuring prompt response to clients from a variety of programs. Coordinate logistics and planning for small- and large-scale continuing education events.

• Maintain event supplies and track orders as necessary. Event coordination includes interactions with external and internal clients and vendors, preliminary contract negotiation, event budget coordination, completion of all necessary event-related paperwork, and other tasks required for the successful execution of events. Continuing Education Submissions. Process and attend to occasional CEU application submissions.

Diploma High School or GED plus five years of administrative experience OR Bachelor's Degree plus one year of administrative experience. Demonstrated strong organizational, customer service, and prioritization skills required. o Demonstrated punctuality and professional demeanor. Experience coordinating events and meetings. An equivalent combination of relevant education and experience may be substituted as appropriate. Familiarity with UT financial and administrative systems and processes (e.g. DEFINE, purchase orders, travel coordination, etc.)

UT work experience preferred. Two years experience in a university academic setting. Demonstrated ability to work independently and as a part of a team and provide administrative support in a collaborative work environment supporting multiple projects and personnel. Demonstrated excellent written and oral communication skills. Experience with DEFINE modules on the UT Mainframe. Experience with CVENT event management software. Experience with Event Farm event management software. Experience with Qualtrics. Expertise in Microsoft Office suite, including at least Word, Excel, and PowerPoint.

$20.00 + depending on qualifications

• Attire: Business Casual

• The office is a mix of business and business casual. Casual wear (shorts, tank tops, flip flops, etc.) is not desired.

• Hours per week - 19

• Work hours: 12/1/2024 - 3/15/2025 - We would prefer Tuesday-Thursday (8 am- 2 pm or 9 am - 3 pm). Once established, we would request consistency - not a weekly change of hours. There are several special events/conferences during the following dates (1/24) and (2/19-21) that would require some flexibility on behalf of the UTemp.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.