Fiscal Specialist 1 - Payroll Services

Clark College is currently accepting applications for a full-time, permanent classified Fiscal Specialist 1 in Payroll Services. The Fiscal Specialist 1 is part of a team reporting directly to the Payroll Manager. Under general supervision, this position works independently to support Clark College employees with time reporting and processing, general duties and customer service. The working hours are in-person Monday-Friday from 8:00 am - 5:00 pm.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Provide guidance and support to supervisors and employees regarding timesheet matters using various communication channels to include email, phone, online and in-person.
• Monitor and resolve timesheet exceptions; monitor hourly and student employee's credit load; run ad hoc processes.
• Run processes and queries as needed during payroll processing.
• Create new hire files, maintain timely and accurate filing, archive and purge files per established retention schedules.
• Provide post payroll data to Work-study department and Payroll Manager; to include running queries and creating/maintaining spreadsheets.
• Provide out-of-state employment tax reporting.
• Research and escheat unclaimed payroll checks.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High school diploma or equivalent AND some college-level accounting or bookkeeping.
• Two (2) years of experience working in a payroll, human resources or fiscal environment, including experience using accounting related software OR an associate's degree in accounting or business.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Excel, Outlook, Word, PowerPoint, 10-key proficiency required.
• Demonstrated experience providing fiscal accountability to include entering and calculating fiscal data with precision, accuracy and attention to detail.
• Experience working in a confidential office setting with ability to maintain confidentiality of records and information.
• Experience composing written correspondence.
• Experience providing accurate and timely customer service using independent judgment and reasoning.

JOB READINESS/WORKING CONDITIONS:

• Ability to follow internal control procedures and ensure compliance with established College, Federal, State and Work-study policies and procedures.
• Ability to prioritize and complete project workflows to meet deadlines with foresight of the process ahead to prepare and ensure smooth and efficient operation of work. This includes the ability to prioritize multiple tasks and accommodate numerous interruptions.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Cafe in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.