Flight Operations Coordinator

Auburn

$39,800-$59,700

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Nov 09, 2024

Position Details

Position Information

Requisition Number	S4090P
Home Org Name	Flight Education
Division Name	College of Liberal Arts
Position Title	Flight Operations Coordinator
Job Class Code	EG21
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	The College of Liberal Arts' Flight Education Department is excited to announce an opening for a Flight Operations Coordinator to join our team! The Flight Operations Administrator executes the flight and business operations within the Department of Professional Flight and Aviation Maintenance by supporting the Director of Operations, the Director of Aviation Maintenance, and their administrative staff while coordinating with Flight Instruction, Dispatch, Scheduling, Testing/Records and Advising. Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond. Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others. How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships. A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you're a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.
Essential Functions	Maintains efficient flight and business operations for the Department of Professional Flight and the business operations of Aviation Maintenance through the implementation, coordination, and administration of the Departments' information and communication needs between Dispatch, Scheduling, Flight Instruction, Maintenance and Testing/Records, Building Services, Maintenance, and Access Oversees financial transactions, including, but not limited to invoices/vendor vouchers, journal vouchers, direct charges, budget change orders, travel vouchers, error corrections, and purchase requisitions; reconciles purchasing cards; and prepares financial reports such as collection and accounts receivable reports for both the Department of Professional Flight and Aviation Maintenance. Administers the Department of Professional Flight's students and employee's wellness program, which may include collaborating with the Director of the AU Medical Clinic and coordinating with the Director of Operations to ensure protocols and policies align with the most recent guidelines and recommendations of the Alabama Department of Public Health and the Centers for Disease Control. Assists the Department of Professional Flight and Aviation Maintenance with purchases and capital expenditures which may include preparing requisitions and purchase change orders, manual and electronic vendor vouchers ensuring that all required supporting documentation are accurate and complete and wire transfer payments have been received by vendor. Monitors student-related financial matters and issues by creating and modifying student billing; transmits monthly student flight account balances to Student Financial Services and requests credits, corrections, and adjustments on individual accounts as necessary. Collaborates with the Professional Flight Academic Advisor on incoming students, enrollment projections, course registrations, student flight blocks and flight instructors assignments and potential student issues. Coordinates with the Department of Professional Flight, Aircraft Maintenance, and School of Aviation staff on HR issues, which includes collaborating with others to process the Department's and Aviation Maintenance's timekeeping and payroll functions, advising and explaining HR/payroll/leave/benefit policies to the Director of Operations, and Department employees; advises and notifies School of Aviation's Business Services Coordinator of flight instructor pay rate increases; and maintains inventory of flight instructor documents Complies with all FAA rules and regulation and maintains current knowledge of FAA rules and regulations applicable to performance of job duties. Partners with the Veterans Resource Center to ensure accurate billing of VA student's flight benefits and understand the most current VA policies and guidelines. Administers the Flight Operations software by adding and updating users and user profiles, providing on-site support, conducting software training to new employees, and troubleshooting various portals and modules - such as student grading, mission and pilot logs, etc. Oversees the software's data for quality and integrity. May perform other duties as assigned.

Minimum Qualifications

Minimum Qualifications	Associates Degree in business administration or related field. 3 years experience in flight ops, flight school, or financial reporting. Must include administrative experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Knowledge in basic accounting principles, financial and booking. Desired knowledge of banner, kronos, as well as knowledge of FERPA, FAA & TSA regulations specific to a Part 141 flight program.
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications

Desired Qualifications	Experience in operations involving equipment, facilities, or personnel coordination and scheduling is desired.

Posting Detail Information

Salary Range	$39,800-$59,700
Job Category	Other
Working Hours if Non-Traditional
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	11/08/2024
Closing Date
EEO Statement	AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/49443