Buyer (Senior Level Position)

Coast Community College District
$76,172.50 - $102,696.36 Annually
medical insurance, dental insurance, vision insurance, vacation time, paid holidays, sick time, long term disability, retirement plan
United States, California, Costa Mesa
1370 Adams Avenue (Show on map)
Nov 08, 2024
Definition (ON-SITE - in-person position) Please note: The position title is Buyer. The (Senior Position) listed provides insight to interested applicants on the level of expertise this role requires. About Coast Community College District The Coast Community College District (CCCD) is a public, multi-campus community college district serving Orange County, California. Established in 1947, CCCD has a rich history of providing accessible, high-quality education and training to students from diverse backgrounds. The district encompasses three comprehensive colleges, Coastline Community College, Golden West College, and Orange Coast College, and serves over 51,000 students annually through its various programs and services. CCCD is committed to student success and provides students with opportunities to explore their interests, develop their skills, and achieve their goals through a wide range of academic and vocational programs, support services, and co-curricular activities. With a strong commitment to diversity, equity, and inclusion, CCCD is dedicated to creating a supportive and inclusive environment for all students, employees, and members of the community. Summary Coordinates purchasing services by acting as a senior-level buyer for the District. Performs specialized and technical duties associated with the purchase, delivery, and quality of supplies, equipment, services, and contract administration. Facilitates open-to-buy and specific product and service contracts, and coordinates assigned activities with other departments, outside vendors and agencies and the general public. Distinguishing Career Features This is a senior technical position that serves as a partial team leader, also serving as the District's senior-level Buyer. Advancement to this position would be through promotion and require appropriate purchasing, contract administration, and inventory control credentials as described below. Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned: 1. Assists a Director by coordinating operational and support activities for purchasing services as they relate to procurement of goods and services. Assists in overseeing the daily work volume in purchasing. 2. Facilitates and prepares bid documents and requests for proposals. Works with department management and outside engineers or consultants to obtain specifications. 3. Assists District and college administration and management with contract discussions related to contract terms, conditions and processing. 4. Facilitates contract processing and reviews contract documents to ensure they meet established criteria and that all supporting documents meet the established criteria for the scope of work/project or other third-party contract provisions. 5. Coordinates chronological activities connected with bid processes, including references. Ensures compliance with applicable laws, rules and regulations. 6. Awards contracts to vendors based on successful bid and compliance with the District's purchasing policies, procedures, standards, and needs. 7. Periodically studies information and document flow through the Purchasing department. Suggests improvements that expedite decisions and purchasing activity. 8. Serves on behalf of the Director in his/her absence. 9. Performs other duties as assigned that support the overall objective of the position. 10. Contacts vendors for the purchase of equipment, goods, and services, negotiating price, quantity, quality, and delivery within authority limitations. Procures urgent materials through the most effective means, considering quality, availability, cost, delivery time, and probability of continued support. Tracks the status of handling of outstanding orders made to vendors either by way of internet or direct contact. Assures proper timing on release of orders per purchase order. 11. Researches and prepares lists of vendors, professional associations, advertising sources, and other categories to support the bid announcement process. Maintains relationships with vendors. Creates and maintains vendor files containing contact information, delivery, cost, and quality performance, and other information to support purchasing. 12. Interviews vendors for sources of supply, prices, product information, new products, standards and service record. Researches price, quality and availability of materials. Makes independent judgement on purchases up to authorized dollar limits and specifications. 13. Reviews and discusses requisitioned goods and services listed with requestors. Researches products, prices, delivery, other factors and selects optimal vendors. Works with requestors to make changes or correct errors to requisitions and verifies compliance with District policies and specifications. 14. Provides partial leadership over others in the department, and colleges on technical matters and questions. 15. Performs other related duties as assigned that support the objective of the position. 16. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Qualifications Knowledge and Skills 1. The position requires a complete working knowledge of procedures used in contracting for and purchase of equipment, goods, and supplies. 2. Requires a working knowledge of the specification development process. 3. Requires a working knowledge of special computer- aided purchasing and purchase order systems as well as office productivity software, proprietary business software used by the District, and the internet. 4. Requires a working knowledge of inventory management, including economic reorder points, accounting and inventory. 5. Requires in-depth knowledge of modern office methods, practices and equipment pertinent to purchasing. 6. Requires well-developed skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare bid documents and professional correspondence and reports. 7. Requires sufficient communication skills to convey technical information to other departments and vendors. Abilities 1. Requires the ability to perform the essential responsibilities and functions of the position. 2. Must be able to prepare technical bid documents from established formats and instructions. 3. Must be able to plan and prioritize work to meet schedules and timelines. 4. Requires the ability to use a personal computer to access and enter information onto established data entry screens, format and produce computer-generated and typewritten documents, and research information stored on databases or internet. 5. Must be able to troubleshoot purchasing system problems. 6. Must be able to learn, interpret and apply rules, policies, and procedures affecting District purchasing operations. 7. Must be able to maintain detailed and accurate records. 8. Must be able to communicate professionally and courteously with contacts in-and-outside of the District. 9. Requires the ability to maintain productive and cooperative working relationships with others. Physical Abilities 1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 2. Essential functions will vary by position. 3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Education and Experience The position requires an Associate's degree in business, purchasing inventory control, materials management or equivalent and four years of progressive experience in a purchasing or distribution environment that involves contract administration, vendor selection, buying or items for recurring use, and inventory control. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. AND Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom. Desirable Qualification Knowledge of contract administration is desired. Licenses and Certificates Valid driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist. May include work outdoors and in a warehouse setting with some exposure to safety considerations. This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job. Note: D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. The Coast Community College District is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process. Conditions of Employment Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time. This is a permanent, 12 months per-year classified position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. (Salary Range EE-119) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Pay Philosophy: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. Application Requirements: Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment. Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). A complete application packet includes: A complete Coast Community College District Online Employment Application. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank). A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access). (upload as a separate attachment - PDF recommended). A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended). Submit an application online at: http://www.cccd.edu/employment Coast Community College District - Human Resources 1370 Adams Avenue, Costa Mesa, CA 92626 Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716. Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process. Submission of all required application information and materials is the responsibility of the applicant. All application materials become the property of the Coast Community College District and will NOT be copied or returned. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview. Any documents that you are unable to attach can be emailed to jobs@cccd.edu* Emails must clearly indicate the job you are applying to and your full name. Additional Information Selection Procedure All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview. Applicants wishing to apply for more than one position must submit separate application materials for each desired position. Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview. If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense. During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical. Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs. The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview. The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews. The campus President will make the final recommendation for employment to the Board of Trustees. The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment. Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment. The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve. Employment Information Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. *The SELECTED CANDIDATE* is required to complete the following prior to employment: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment). Present original documents for proof of eligibility to work in the United States including a Social Security Card; (Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) AND Participate in a new hire onboarding appointment with an Employment Services Representative. Coast Community College District is an Equal Opportunity Employer** The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. Coast Community College District Title IX https://documents.cccd.edu/2023CCCD_ASFSR.pdf (Download PDF reader) This direct link 2023 Coast Community College District Annual Security And Fire Safety Report (Download PDF reader) is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2019, 2020, and 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.