Payroll & Data Integrity Specialist (BLANK AST 3)

University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
United States, California, Davis
Nov 08, 2024
Apply for Job Job ID 74255 Location Davis Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Summary Under the direction of the Shard Services Organization (SSO) Payroll Supervisor, support SSO clients and maintain data integrity in areas related to payroll administration and entry of personnel related transactions including (but not limited to) new hire transactions, employee separations, job data and salary updates, time management and entry, leave balance reconciliation, student work study, final pay and off cycle payments. Research and resolve key issues related to payroll and personnel transactions. This position is responsible for providing excellent customer service by maintaining productivity for a large client base, driven by payroll processing and hiring deadlines, in a fast-paced environment. Apply By Date: November 21, 2024 at 11:59pm Minimum Qualifications For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position. Experience processing transactions in automated payroll/personnel and timekeeping in an environment governed by collective bargaining agreements. Experience with payroll, personnel, record keeping and accounting. Experience using software such as Outlook, Word, Excel, and other computer programs to produce general correspondence, forms, reports, spreadsheets, presentations Skill to work with frequent interruptions, competing deadlines, and handle high transaction volume especially during peak periods. Skill to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions and suggest alternative solutions. Customer service skills to exercise diplomacy and empathy in dealing with others and to resolve potential problems and discrepancies. Communication skills to interpret, understand and follow verbal and written instructions and to respond appropriately. Skill to interact and communicate effectively in person and over the phone with a diverse population. Arithmetic skills to perform complex calculations pertaining to payroll transactions. Preferred Qualifications Experience working with the University's personnel policies, procedures and collective bargaining agreements. Knowledge of the University's personnel policies, procedures and collective bargaining agreements. Skill to establish and maintain cooperative working relationships. Skill to maintain confidentiality of personnel or other sensitive issues/matters and exercise independent judgment and discretion in dealing with controversial or potentially sensitive topics. Initiative and ability to work independently and as part of a team. Key Responsibilities 45% - Payroll Administration 45% - Personnel Processing And Data Integrity 10% - General Support, Business Process Improvement & Client Service Department Overview The Shared Services Organization (SSO) provides administrative support functions for both UC Davis and UC Davis Health in Human Resources, Leaves of Absence, Records, and Payroll administration. The SSO is one of four Service Delivery Channels providing support to campus employees (~22,000) and departments (~450). SSO clients include staff, students, some academics and managers/supervisors of these units. POSITION INFORMATION Salary or Pay Range: $ 28.49 - $ 40.83/hour. (Department budgeted salary range: $28.49 - $34.96/hr. Commensurate with experience.) Salary Frequency: Bi-Weekly Salary Grade: 108 UC Job Title: BLANK AST 3 Number of Positions: 1 Appointment Type: Career Percentage of Time: 100% Shift Hours: Mon-Fri 8-5 Location: Davis, CA Union Representation: Yes - CX Benefits Eligible: Yes Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html * High quality and low-cost medical plans to choose from to fit your family's needs * UC pays for Dental and Vision insurance premiums for you and your family * Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave * Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Access to free professional development courses and learning opportunities for personal and professional growth * WorkLife and Wellness programs and resources * On-site Employee Assistance Program including access to free mental health services * Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage * Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles * Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here * UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment Restricted vacation during peak periods. Work occasional overtime on short notice. Work occasional varied lunch hours. Special Requirements This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s) The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere