Fiscal Specialist Senior
 Maricopa Community College district | |
long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Tempe | |
| 2411 West 14th Street (Show on map) | |
 Nov 08, 2024 | |
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Fiscal Specialist Senior Job ID: 320788 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $20.23 - $26.30/hourly, DOE Grade 111 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa
Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options:
Job Summary Join the Controller's Office as a Senior Fiscal Specialist, where you'll play a vital role in managing and reviewing financial transactions across our campuses to ensure smooth and accurate banking operations. Key Responsibilities:
If you have a keen eye for detail, a commitment to excellence, and a passion for supporting financial operations within higher education, we'd love to hear from you! Essential Functions 25% Serves as the lead analyst for researching and tracking stale-dated checks related to financial aid, payroll, and accounts payable. This role involves performing detailed analysis by comparing outstanding checks across three systems-Chase ACCESS (bank), HCM (Payroll ERP), and FMS (Financial ERP)-on a monthly basis. Manages the voiding process for checks within both our banking institution and ERP systems to maintain accurate financial records. 20% Takes ownership of the unclaimed property reporting process for the state, covering checks related to students, payroll, and accounts payable. Generates and distributes letters to employees and vendors with unclaimed property, monitors responses, and submits required reports and funds. Coordinates with CFOs and CCOs, notifying them of deadlines for unclaimed items to be sent to the treasury department for reporting. Compiles all stale-dated checks for Accounts Payable, Payroll/Estate employees, and Financial Aid refunds, ensuring totals align with ongoing records and that all documentation is audit-ready. 20% Responsible for review of the Payroll and Accounts Payable bank accounts for monthly bank reconciliation. Serves as lead in researching discrepancies within the Payroll account by working between three systems - Chase Access (banking), FMS(Treasury and AP modules), and HCM to ensure all checks and/or any debits or credits have been processed accurately, and to also verify all voided checks have been processed in a timely manner. Research discrepancies within the Accounts Payable account by working within Chase Access and FMS. Coordinating with the Accounts Payable Lead to ensure checks have been processed accurately and voided in a timely manner. 15% Responsible for providing daily support to district office accounts payable, student financial services, general accounting/fiscal, payroll and college personnel for all stop payments, questionable ACH transactions, checks needing to be reissued and a variety of fraudulent activities and banking transactions. All mentioned above require contact with the bank to make sure bank accounts balance with MCCCD ERP systems. This position will direct appropriate course of action to district wide Fiscal, Student Financial Services, Payroll, and Accounts Payable as part of the bank reconciliation process. 10% Responsible for daily research and decision making of checks presented to the treasury department by our banking institution (Chase Bank), regarding forged checks, stale date checks, void checks, and checks presented multiple times to ensure checks presented are legitimate. 5% Responsible for verifying totals on a bi-weekly basis with Payroll for state retirement and 403b deductions. If accounts balance, payment is made to the ASRS website to submit funds for retirement benefits. If 403b funds are correct, a bank transfer is initiated for 403b funds to be funded. If totals are not balancing with backup, this position will contact the Payroll Manager or Fiscal Specialist Senior to rectify. 5% - Other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) years of fiscal support experience related to area of assignment. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Two (2) or more years of experience in dealing with various banking transactions and/or banking systems. B. Two (2) or more years of experience in accounting or equivalent experience, including processing financial transactions, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting. C. Two (2) or more years of experience with a high level of customer service and establish and maintain cooperative working relationships with customers and peers. D. Experience and proficiency with MS Office, particularly Excel and Word. E. Bachelors Degree in Accounting, Finance, Audit, or a related field. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled. First Review: Monday, November 25th, 2024. Applications received after the review date may not be screened. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320788&PostingSeq=1 jeid-bed5ed828aea7d4d85663f712650586b | |