Procurement Specialist, Senior

Georgia State University
$55,000 - $60,000
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Nov 07, 2024
Description : Procurement Specialist, Senior Division of Finance and Administration Georgia State University The Division of Finance and Administration contributes to Georgia State University's teaching, research, and public service mission by providing the university community and the institution's constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Procurement Specialist, Senior. The Procurement Specialist, Senior is responsible for daily review and approval of procurements for a wide variety of equipment, materials, supplies, and services. WHAT MAKES GSU A GREAT PLACE? Flexible work environment. Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: This position prepares and processes complex Request For Proposals and Request For Quotes. This position also handles contract management; problem-solving issues within PantherMart; fielding and resolving customer issues and acting in the absence of the Director of Purchasing, as necessary. DUTIES AND RESPONSIBILITIES INCLUDE: Works in concert with Accounts Payable unit to review and analyze receipts and payments for goods and services purchased. Processes requisitions to purchase orders. Monitors and expedites the delivery of purchased goods and services. Review and change, as necessary, the purchase order type, category, and account code to determine the accurate spend for the University. Ensures orders are processed against the appropriate chart of accounts. Reviews requisition orders to verify accuracy, terminology, and specifications. Coordinate with departments to develop and prepare bid documents for the issuance of bids, requests for proposals, requests for information, requests for quotes, sole source, and sole brand. Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals to obtain services and/or equipment. Coordinates evaluation committee efforts and recommends award of contracts based on the evaluation committee's efforts. Coordinate any negotiations which may be required to ensure the most advantageous contract for the University. Administer contracts, renewals, extensions, and assessments on an annual basis. Serve as the subject matter expert for Panthermart (Jaggaer) and provide advice, training, and departmental assistance in the processes associated with Panthermart. Performs other related duties as assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and three years of related experience, or a combination of education and related experience. Preferred Requirements: On/Off Site Training/Certifications offered by DOAS State Purchasing. Efficient in the use of Microsoft Excel, Word, and PowerPoint applications. Ability to communicate effectively both verbally and in writing. Effective time management and organizational skills. Knowledge of People soft Financials and Jaggaer preferred. College/Business Unit : Comptroller/Financial Services Department : Purchasing Location : Atlanta Campus Shift : 8:30AM - 5:15PM Salary : $55,000 - $60,000 Pay Grade : 15 FLSA Status : Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 11/07/24, 5:13:55 PM Closing Date : 11/22/24, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Cover Letter (recommended) #LI-DB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.