Senior Director (Administrator)- Department of Ophthalmology and Hospital Planning Operations

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Job Details:

General Notes

The Department of Ophthalmology at the Dell Medical School is looking for a Senior Director (Administrator)- Department of Ophthalmology and Hospital Planning Operations.

This position would support the Department of Ophthalmology and Hospital Planning & Operations which includes managing the day-to-day operations of the Department of Ophthalmology and the Mitchel and Shannon Wong Eye Institute, represent the Department of Ophthalmology in key Medical School, University and community committees and bodies, as well as providing operational and planning support of the new integrated facilities of UT Medicine, including hospital planning efforts.Serve as the senior administrative partner to the Chair and other members of the Department senior leadership team across the mission pillars for the School and Departments.

Purpose

In partnership with the Chair and other senior leaders, contribute to the strategy, build and maintain programs, ensure appropriate fiduciary stewardship and operational excellence, and help steer the direction for the Departments. Coordinate department operations, budget development and financial reporting, faculty recruitment, and staff development. Expected to serve and contribute to hospital and integrated facilities of the future planning and clinical program development which will be a portion of the assignment and will grow over time.

Responsibilities

• Work with the Chair and Department Senior Leadership to develop and implement a strategic plan for growing and developing a sustainable business plan for the Department. Develop and manage policies and strategies needed to implement the Departments' vision for clinical, educational and research program development. Support the design of programs and associated funding proposals.

• Develop, implement & and manage clinical productivity, financials and reporting dashboards

• Responsible for management of daily operations at the department or division level, ensuring alignment with the institutional strategic plan and objectives.

• Oversee and manage the Departments' financials including: Develop financial strategies including revenue and charge capture optimization, prepare, direct and manage the department operating budgets and accounts, and present monthly, quarterly and annual financial/strategic reports to Dell Med leadership.

• Serves as the senior department leader and ambassador to interface with Dell Med/University of Texas Medical Center shared services teams to assure industry-leading best practices on financial, human resources, compliance and legal management of services.

• Build and maintain strong relationships with Dell Medical's partners leaders/stakeholders and other community-based organizations to align on priorities and partnerships when opportunities are identified. Lead for developing and managing clinical contracts with external partners; oversee contract invoicing for the department

• Oversee faculty compensation plan and all financial functions including FTE cost allocations, contracting, invoicing, purchasing and financial reporting. Oversee the departments' use of space, including assignment, ensuring efficiency use, maintenance, and coordination of renovations.

• Provide administrative leadership of department education programs, strategic planning and education infrastructure.

• Work with the Chair, residency program director, medical student director, faculty and staff to plan, guide, and direct programs and teams to carry out the education mission of the Department.

• Partner with the Education pillar to efficiently streamline and support the education mission.

• Provide administrative leadership and works in partnership with Research Administration for all extramural research processes, including clinical trials, grant submissions and pre/post award activities.Serves as point of contact for principal investigators' business and administrative needs.

• In partnership with leadership and development team at Dell Med, develop and implement a strategic plan aligned with the institution's strategic plan to ensure alignment with the mission of the department and institution with philanthropic donors, foundations and non-profit entities. Work with appropriate entities to develop and manage agreements, contracts and reporting.

• Serve and perform in broader institutional assignments/task forces and committees as assigned depending on competency mastery, capacity and workload.

• Other related duties as assigned.

Master's degree in a relevant field (e.g. MBA, MHA, etc.) or equivalent high-level leadership experience. At least five (5) years of experience in leadership positions in health-related organizations. Demonstrated ability to work effectively and collaboratively in a multi-disciplinary environment with physician, scientist, educator, administrative, supervisory, and allied health staff. Demonstrated experience with managing a complicated and complex organization with multiple stakeholders. Strong financial and funds flow experience and acumen managing various sources of funding streams. High-level communication skills. Ability to exercise resourcefulness and good judgment in a fast-paced environment. Ability to manage multiple streams of work. Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills. Proven success in operational excellence and performance improvement. The Dell Medical School is especially interested in qualified candidates who can contribute to excellence within the learning health system. The successful candidate should have excellent communications skills, leadership abilities, and possess the highest ethical standards. Relevant education and experience may be substituted as appropriate.

Specific experience around establishing a departmental academic research infrastructure preferred. Previous experience in academic medicine is strongly preferred, including managerial expertise in clinical, academic, faculty affairs, training program administration, and/or clinical program development and operations in an academic setting. Organization building experience. Large-scale implementation experience.

OPEN

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.