Administrator - Minnesota Nano Center

The Minnesota Nano Center (MNC), a unit of the College of Science and Engineering, consists of two nanofabrication cleanrooms and several laboratories. The Administrator manages the daily business operations of the MNC to include financial, HR and payroll processes, grant reporting, acting as facilities liaison, and employee supervision. This position works closely with and is supervised by the Director of the Minnesota Nano Center.

This position will be primarily in-person; office location is in the Physics-Nano Bldg

Position Responsibilities

Managing budget, financial and day-to-day office operations (60%)
* Supervise and assist in preparation of budgets and financial statements
* Identify and create reports to regularly evaluate revenue and expenses
* Review and approve requisitions, expense reports, reimbursements, deposits
* Monitor specialized accounts: Plant Fund, Inventory, OVPR equipment awards
* Manage fiscal year end reconciliation of non-sponsored accounts
* Keep abreast of various financial policy changes and communicate changes to staff as appropriate
* Prepare monthly billing for all internal and external lab users
* Manage fixed fee invoicing process for external users
* Prepare monthly statistics and various reports for NSF-sponsored grant
* Manage external contracts such as Lab Use Agreements, Service Agreements, and Confidentiality Agreements
* Assist the Associate Director of Laboratory Operations with annual rate development
* Interface with MNC Director regarding operational issues and changes
* Supervise the business correspondence of the Center

Supervision (15%)
* Supervise two FTE Bargaining Unit staff: review work, communicate deadlines, policy and process changes
* Approve absences, prepare annual performance reviews, assist in resolution of issues

Managing HR activities (15%)
* Manage payroll distributions for all staff and student workers within the MNC
* Post and manage open positions within PeopleSoft HR system
* Organize interview process, new hire paperwork, onboarding activities
* Process job changes, leaves of absence, terminations
* Serve as PAT Administrator for all Center staff
* Investigate and resolve issues with absence reporting for Center staff
* Coordinate the Center's human resource policy compliance and implementation

Meeting/Workshop Management (5%)
* Prepare communications, polls, calendar invites, space reservations, IT needs, catering
* Organize hotels and on campus housing, parking reservations, sponsored accounts
* Make travel arrangements

Other duties (5%)
* Act as Department Facility Representative (DFR) for keys and space assignments
* Act as backup for distribution of inventory items and precious metals to lab users
* Respond to various data requests from PI's, department accountants
* Attend CSE Administrator meetings, and other College meetings as appropriate

Required Qualification:
* BA/BS and two years of related experience, or combination of education and related experience to equal six years

Preferred Qualifications:
* Previous experience working within PeopleSoft EFS and HRMS
* Previous experience supervising full-time staff
* Expertise with Microsoft Excel and Google Sheets

The Minnesota Nano Center's mission is to support the fabrication, synthesis, and characterization of nanoscale devices and materials for both academic and industrial users. We do this by maintaining state-of-the-art cleanroom facilities, a full tool set for microfabrication, and core labs for research into nanomaterials and biological applications of nanoscience. We provide hands-on training in nanotechnology processes to all qualified users. For more information see: https://cse.umn.edu/mnc/about-mnc

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).