Administrative Assistant III

The Opportunity:

The Administrative Assistant III position is responsible for managing the administrative and daily operations of the Department of Statistics and Data Sciences organizing symposium and industry partnership, advising on faculty affairs with department chair, and some undergraduate support.

Responsibilities:

• Establishes and maintains front office procedures and guidelines. Supervises and trains front desk students for front-facing operations.

• Assists faculty, staff, and students with routine inquiries.

• Coordinates faculty meetings, colloquium talks, receptions and similar functions for the Chair. Monthly minute taking for faculty/staff meetings, assist in gathering preparation materials for meetings.

• Maintains department website and social media marketing.

• Point of contact for Data Science Lab technology needs along with lab director.

• Serves as backup for front desk operations and assist with low-level IT support for faculty and the stats conference room.

• Serves as property custodian and building liaison for the department. Manages property and computer inventory by tracking assets.

• Entering surplus items for pickup via the surplus database.

• Orders keys for department. Maintains and orders all equipment and supplies as needed.

• Assists faculty and students to reserve seminar room, classrooms and conference rooms.

• Reconciles all purchases, via workday.

• Assists Chair in collection and submission of faculty academic assignments, in-unit assignments, faculty evaluations, data collection for department annual reports, syllabi, finals & office hours.

• Faculty activity system (FAS) reporting, and other forms/agreements submitted to the college/university.

• Serves as liaison with university administration and the college.

• Maintains the Chair's calendar and review and track student complaints.

• Backup for front-line undergraduate questions & concerns and facilitating administrative forms for advising needs.

• Assists faculty as needed in running queries of Pegasus Mine Portal, manuscripts, correspondence, and seeking solutions on campus.

• Liaison with external partners and data advisory board.

• Managing logistical operations for the Big Data Analytics Symposium, sponsor solicitation and engagement, speaker coordination, help with student competition management, space and room reservation, agenda creation and run-of-show preparation, registration and information, volunteer and staff assignments, feedback collection.

• Other duties as assigned by supervisors.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor's degree

Additional Application Materials Required:

In addition to your application, please include resume and cover letter.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.