Office Services Facilities Coordinator

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Role Overview

The Office Services Facilities Coordinator supports the Office Services Management team in overseeing the day-to-day operations of the office facilities and providing support to various departments. This role is responsible for ensuring a safe, clean, and functional work environment for employees and visitors. The Office Services Facilities Coordinator also manages projects and initiatives, requiring strong communication skills, organizational aptitude, and the ability to handle multiple ongoing projects. In this role, you will coordinate with vendors, manage facility maintenance and relocation requests, oversee repairs and improvements, update floor plans, generate reports, and ensure the overall cleanliness and upkeep of the office space.

Location

This role is required to work onsite in our Newport Beach, CA office five days a week, Monday through Friday.

About You

If the following qualities resonate with you, we encourage you to apply for this exciting opportunity. At PIMCO, we offer a dynamic work environment where you will have the chance to make a meaningful impact:

• Capability to work independently and within a collaborative team environment.

• Critical thinking skills, with the ability to approach problem-solving from a big picture perspective.

• Inquisitive self-starter and quick learner; adaptable to learn new processes, concepts, and skills.

• Flexibility to adapt to shifting priorities, manage deadlines, and support dynamic initiatives in fast-paced environment.

• Ability to deliver on assigned responsibilities through pursuing excellence, impeccable attention to detail, and effective interpersonal and communication skills.

• Strong process-oriented background with a proven ability to meet and manage to deadlines.

• Committed to PIMCOs values: Collaboration, Openness, Responsibility and Excellence that allow us to bring the best to our clients and each other.

Responsibilities

The key responsibilities include, but are not limited to:

• Handle and prioritize all Office Services/Facilities ServiceNow requests and coordinate with relevant parties such as building management or engineers for issues related to furniture, HVAC, plumbing, electrical, and doors.

• Manage and coordinate all relocation requests in collaboration with the Help Desk, Telemedia, movers, and the Administrative Services team, ensuring all details are accounted for and communicated effectively before, during, and after the move.

• Regularly update Workday and floor plans to track occupancy and generate reports, including badge access and occupancy numbers.

• Update floor plans using AutoCAD and Excel.

• Coordinate and oversee facility maintenance, repairs, and improvements, ensuring compliance with safety and regulatory standards.

• Generate monthly security access reports for areas such as Alts, Fitness Center, and Vault.

• Assist with space planning and utilization, ensuring efficient use of office space and resources.

• Process invoices and track Facilities spend in budget spreadsheet

• Maintain and ensure the overall cleanliness and upkeep of the office space,

• Be available for on-call support 24/7, as needed, to address facility issues.

• Coordinate the removal of furniture or other facilities-related items for client and employee events.

Position Requirements

• High School Diploma or equivalent.

• 2-5 years of experience in office facilities coordination or a similar role.

• Knowledge of facility management principles and best practices.

• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, vendors, and contractors.

• Proficiency in using office software and equipment, such as Microsoft Office Suite, facility management software, and security systems.

• Attention to detail and problem-solving abilities to address facility-related issues effectively.

• Ability to work independently and collaboratively in a team environment.

• Physical ability to perform tasks such as lifting and moving office furniture or equipment, as required (up to 50 pounds).

• Familiarity with security systems and AutoCAD (or similar systems) is desirable.

Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.