Assistant Staff Specialist I/II (Limited-Term)

Join an agency committed to creating a healthy breathing environment for every Bay Area resident while protecting and improving public health, air quality, and the global climate!

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

At the Air District, we take pride in our commitment to fostering a workplace that values diversity and promotes cultural awareness. We prioritize employee engagement by providing a collaborative and inclusive environment that encourages active participation and open dialogue. Additionally, we believe in pay equity and strive to create an equitable compensation structure. With a strong emphasis on work-life balance, we understand the importance of supporting our employees' well-being both inside and outside the workplace. Join us in a dynamic and inclusive culture where your contributions are celebrated and your growth is nurtured.

The Air District is currently accepting applications for the position of Assistant Staff Specialist I/II in the Technology Implementation Office. This is an open recruitment to fill one (1) limited-term contract position, available as either full-time or part-time (minimum 20 hours). The position is for a two-year term, with the possibility of extension if additional funding becomes available.

This is a Limited Term Contract Employee (LTCE) Position. LTCE positions are funded by grants or other designated funds which are not part of the District's ongoing general fund budget. LTCE positions are subject to individual employment contracts and are limited to the duration of their funding source. Regular employees have the right to apply for an LTCE position. However, LTCE positions are not subject to the terms of the Employee Association MOU, and LTCE employees serve on an at-will basis.

The mission of the Technology Implementation Office (TIO) is to advance emerging, cost-effective solutions to achieve greenhouse gas emissions reductions for the transportation and industrial source sectors. TIO connects climate technologies and customers by providing financial incentives (through grants and loans) as well as technical and matchmaking support. Climate technology areas include zero emissions vehicles and infrastructure, zero emissions energy storage and backup systems, composting, and waste-to-energy projects (co-digestion, waste treatment, anaerobic digestion, combined heat and power). By supporting the scale-up of climate technologies, TIO can help achieve state and regional greenhouse gas emissions targets, reduce emissions in impacted communities, while also making technologies cost-effective even in regions without strong climate policies.

About You in the Position

Assistant Staff Specialist (Light-Duty Electric Vehicle (EV) Incentive Programs)

This Assistant Staff Specialist role supports the Air District's light-duty EV incentive programs, including Clean Cars for All (CCFA) and Charge. These programs help accelerate equitable access to EVs, EV charging, and mobility options (public transit and electric bicycles), especially for income qualified residents in communities that are disproportionately burdened by air pollution. This aligns with the Air District's mission to improve air quality, protect public health, address environmental inequities, and mitigate climate change.

In this role, you will provide essential support by reviewing and processing applications for these grant programs-helping residents access clean transportation funding through CCFA. You will compile and analyze program data to support continuous improvement efforts, assist with program payments, and track program outcomes. Additionally, you will participate in outreach efforts, attending events and engaging with the public and stakeholders to raise awareness of program benefits.

Definition

Under general supervision, performs a variety of administrative work limited to the areas of incentives, contracts, business services, finance, budget, facility management programs, and other programs as needed; performs related work as assigned.

Distinguishing Characteristics

Assistant Staff Specialist I is the entry level in this classification. Initially under close supervision, incumbents learn District procedures and policies while performing the more routine duties. As experience is gained, assignments become more diversified and are performed with less supervision. This class is alternately staffed with Assistant Staff Specialist II and incumbents may advance to the higher-level classification after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

Assistant Staff Specialist II is the journey level in this classification, fully proficient to perform higher-level program work than the Assistant Staff Specialist I. Incumbents perform a variety of administrative support functions in the programs listed in the definition above, and perform other related work as required. This class is distinguished from administrative support positions in that the latter provide general and routine office administrative support. This class is further distinguished from Staff Specialist in that the latter performs specialized functions in assigned programs at a professional level.

EXAMPLES OF DUTIES:

The Assistant Staff Specialist duties will vary by Division and will include a subset of the example duties listed below for the specific position.

Assists in the administration and coordination of a variety of District programs and projects; performs administrative tasks.

Receives and screens visitors and telephone calls, providing factual information which requires the interpretation of policies and procedures.

Responds orally and in writing to inquiries regarding District programs to District staff, industry, public, and other agencies.

Maintains and updates computer databases and systems.

Receives, logs, reviews, processes documents, reports, and applications in accordance with established procedures and in compliance with regulations.

Assists in the development and implementation of new or improved systems to increase program effectiveness and reduce operational cost; assists in the preparation of cost analyses.

Researches and compiles a variety of data and informational materials related to District programs; analyzes and summarizes such information as directed; Assist in preparing verbal and written reports.

Schedules, attends, and participates in workshops, meetings, and trainings; prepares materials and follows up as required.

Assists in drafting new and revised policies and procedures for various programs.

Confers with industry representatives, District staff, the public and other agencies to obtain and disseminate technical and operational information regarding District programs.

Assists with internal and external program audits

A typical way to obtain the knowledge and skills is:

Assistant Staff Specialist I: Equivalent to an Associate degree and one year of experience in office, program, or administrative support.

Assistant Staff Specialist II: In addition to the above, two years of experience providing administrative support services, preferably in an environmental program.

Desirable Qualifications
Experience working on air quality programs or administering grant and incentive programs.

Other Requirements
Specified positions may require the possession of a valid California driver's license.

Benefits
LTCEs are eligible to receive a generous benefits package, including Medical, Dental & Vision Options, Life Insurance, CalPERS Retirement Plan, Floating Holiday Leave, 14 Paid Holidays, Flexible Work Schedule/Remote Options, Transit Subsidy, Educational Reimbursement, and more.

How to Apply

Interested individuals must submit a completed Air District application, chronological resume, and responses to the supplemental questionnaire by 5:00 p.m. on Wednesday November 20, 2024 Applications are accepted online; please visit our website at www.baaqmd.gov/jobs to apply.

Resumes must be attached to the application and will not be accepted in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned.

Supplemental Questions Instructions

Individuals who apply for this position must respond to each of the supplemental questions. Online applications must be received by the Human Resources Office no later than the time and date specified in the vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria in the vacancy announcement.

Please limit your responses to no more than one page (500 words) per question. Do not combine your responses, or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. Please be advised that the information you provide will be evaluated "as is" and incomplete or illegible applications will likely receive lower ratings. Therefore, it is very important to provide a concise, organized, and easy to follow response to each question.

You must provide the following for each question regarding experience: The name of the employer where you gained your experience, your job title, length of time in years/months performing the specific function, and detailed examples that illustrate your duties and responsibilities.

Selection Criteria

Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The Air District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.

The Air District is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.