Operations Assistant, Administrative

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Nov 06, 2024

Position Information

Posting date	09/16/2024
Closing date
Open Until Filled	Yes
Position Number	1128663
Position Title	Operations Assistant, Administrative
Department this Position Reports to	Epidemiology
Hiring Range Minimum	23.41/hr
Hiring Range Maximum	29.28/hr
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Lebanon, NH Dartmouth Health
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department's operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Strong verbal and written communication abilities, paired with excellent interpersonal skills to engage effectively with faculty, staff, and external partners Proven ability to work both independently and collaboratively as part of a team, contributing positively to a dynamic environment. Demonstrated willingness to exercise sound judgment and take initiative, while professionally interacting with a diverse range of faculty personnel and external agencies. Flexible and open to change, with a readiness to pivot as priorities and needs shift within the department Strong ability to plan and prioritize work effectively, managing competing deadlines and responding to changes in schedules with composure. A keen eye for detail, ensuring accuracy and thoroughness in all tasks and communications. Proven ability to maintain confidentiality and foster trust in sensitive situations. Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.
Preferred Qualifications
Department Contact for Recruitment Inquiries	Department of Epidemiology
Department Contact Phone Number	Epidemiology@dartmouth.edu
Department Contact for Cover Letter and Title	Department of Epidemiology
Department Contact's Phone Number	Epidemiology@dartmouth.edu
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/75717

Key Accountabilities

Description	Planning, Coordinating, and Scheduling Coordinate various departmental activities, including faculty and staff meetings, committee meetings, seminar series, educational workshops, and department events, ensuring seamless operations and fostering a collaborative environment.
Percentage Of Time	25

Description

Communication and Administrative Support

Serve as the primary point of contact for the department, engaging regularly with diverse constituents while representing the department's interests to the Dean's Office with utmost professionalism and discretion.
Prepare and proofread a wide range of materials-from correspondence and reports to agendas and minutes-ensuring accuracy and clarity in all communications.
Regularly update and enhance departmental websites to ensure content is current and accessible.
Manage departmental email and triage content to prioritize communications effectively.
Maintain and organize the department's database platforms, adhering to best practices in records retention.

Percentage Of Time

Description

Recruiting

Collaborate with the search committee chair in faculty recruitment efforts, skillfully posting job openings and coordinating the interview process with an emphasis on attracting top talent.
Assist in the appointment and reappointment processes for faculty and non-faculty academics, ensuring a smooth transition for new hires.
Maintain up-to-date departmental HR databases, including job descriptions and organizational charts, while strictly adhering to confidentiality and college policies.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.