Department Assistant ~ Physician Assistant

Nazareth University

$19.00 - $21.00 / hr

United States, New York, Rochester

4245 East Avenue (Show on map)

Nov 06, 2024

Position Details

Position Information

Position Title	Department Assistant ~ Physician Assistant
Position Type	Staff
Requisition Number	21312
Department	Physician Assistant
Title of Supervisor	Physician Assistant Program Director & Chair
Full-time/ Part-time	Full-time
Work Hours per Week	35
Weeks Per Year	52
Months Per Year:	12
Work Days	M-F
Work Hours	9:00 am - 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range	$19.00 - $21.00 per hour
Hours and Months	35 hours per week 12 months per year
Exemption Status	Non-Exempt

Staff Job Description

Job Description Summary	The Department Assistant ~ Physician Assistant is a full-time, 12 month position, that provides administrative support for the Physician Assistant Program.
Essential Functions	Provide administrative support to faculty, staff and students within the Physician Assistant Program including but not limited to Process academic forms Schedule program, faculty, advisory boards and committee meetings Arrange hospitality Document meeting minutes Serve as the main point of contact for the program Assist in planning and execution of special events organized by the PA program Assist with onboarding of new faculty and staff Maintain current student files and program rosters Utilize and/or update computer information systems used in clinical education for rotation scheduling, health clearance, site requirements, etc. Assist in organizing student orientation, including communicating timely information about scheduling and other important requirements, events, updates, etc. Assist with planning and execution of in-person intensives/call backs Maintain databases including but not limited to, alumni, preceptor, clinical sites, adjunct faculty and guest lecturers Compile and organize student admissions files Coordinate and schedule all student interviews for entrance into the PA program and other-related tasks Serve as the central point of contact for fiscal transactions and budget reporting, including maintaining and reconciling monthly reports and procurement monthly statements and preparing year-end transactions to close out fiscal year reports Coordinate and process financial transactions (procurement card purchases, Invoice Payment Forms, Requisitions etc.) for office/other program supplies etc. for faculty and staff Manage faculty travel, reconcile and prepare travel expense reports for faculty Process and track Human Resources paperwork (i.e. hiring and contract processing, payment administration) related to guest lecturers and adjunct faculty members as needed Other duties as assigned
Required Education, Experience, Technology Applications and Skills	Associates Degree with at least 3 years of administrative experience Effective communication and collaboration skills Ability to perform duties autonomously with minimal supervision Strong computer skills Ability to manage and prioritize multiple tasks, and successfully meet deadlines
Preferred Education, Experience, Technology Applications and Skills	Experience in higher education or an active academic setting is preferred
Supervisory Responsibilities	May oversee student workers or graduate assistants
Physical Requirements	Prolonged periods of sitting, extensive computer use, and occasional lifting or moving of light objects
Equipment to be used	Google suite Microsoft Office PC Desktop and Laptops - various models Printers & copiers - various models Standard office equipment Zoom

Posting Detail Information

Posting Date	10/08/2024
Closing Date	11/11/2024
EEO Statement	Nazareth University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates from all backgrounds to apply.
Special Instructions to Applicants
Quick Link	https://jobs.naz.edu/postings/4013