Temporary Senior Administrative Associate - Texas Global - (UTEMPS)

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this assignment is February 14, 2025. This assignment may transition to regular status.

The global strategies specialist reports to the director of global alumni relations in the Office of the Senior Vice Provost for Global Engagement (OSVPGE) and assists the global strategies officers with data collection and analysis related to UTs internationalization activities on campus and abroad. The position is responsible for administrative functions such as coordinating virtual and in-person activities, inbound and outbound delegations, alumni and parent events, donor recognition ceremonies, and student engagement.

• Mapping internationalization: -Assist the global strategies officers with data collection to map global engagement on campus and abroad, including faculty research/creative activity, student/faculty mobility, on-campus global programs, international partnerships, alumni, and other areas of importance; -Maintain database records and utilize data to prepare reports and briefing documents that help inform the implementation of institutional strategies. Support on-campus and off-campus Texas Global delegation visits: -Provide administrative support and help coordinate international visiting delegations on campus and outbound delegation visits abroad.

• Conduct preliminary research, as necessary, and assist with the creation of comprehensive briefing documents for internal and external stakeholders. Track all delegations and prepare reports representing data of visiting delegations meetings to inform follow-up action plans. Global Alumni Relations: -Assist with alumni research and preparation of content for briefings; -Support the administration of donor, student, and international parent programming and events; -Provide administrative support in tracking outreach and event attendance, developing surveys, and preparing reports; -Assist with special projects, as assigned.

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, OR high school graduation or GED, and seven years of clerical experience. Demonstrated CRM experience, data collection, and analysis. Excellent communication skills, both written and oral. Collaborative and proactive team player with the ability to serve as an effective role model and interact with individuals at all levels of the institution and with external contacts. Demonstrated ability to problem solve, multi-task, prioritize workload, and remain organized in a fast-paced, deadline-sensitive environment. High-level intercultural competency skills, strict adherence to confidentiality, and an ability to be a nimble task-oriented team player. Experience working and/or studying abroad; strong commitment to keeping abreast of current trends and challenges in the field of international education. Relevant education and experience may be substituted as appropriate.

Master's degree with at least 3 years of relevant experience in international education or an international field. Near native fluency (excellent writing and speaking skills) in a foreign language. Demonstrated alumni relations and event coordination experience. Advanced proficiency in CRM and database management.

$22.50 + depending on qualifications

• Attire: Business Casual

• Business Casual - Slacks, skirts, dresses Nice shirt, blouse, sweater Summer and Fridays Casual Texas Global/Collegiate Apparel Jeans

• No Shorts. Not Acceptable: Flip Flops, Shorts, Hats, Baseball caps, Low cut/strapless tops.

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

• Hours per week - 40

• The work schedule is from 8:00 a.m. to 5:00 p.m.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.