Administrative Assistant IV (PT, Temporary), CPTN10280HNRS

College of Dupage
United States, Illinois, Glen Ellyn
425 Fawell Boulevard (Show on map)
Nov 05, 2024
Administrative Assistant IV (PT, Temporary), CPTN10280HNRS Administrative Assistant IV (PT, Temporary), CPTN10280HNRS The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities. Primary Duties and Responsibilities: Under general supervision, provides administrative support to the Honors Program. Assists in facilitating the office operations as well as assisting with confidential faculty and student concerns. Responsible for the daily operation of all clerical functions for the department such as answering the phone, typing correspondence, distributing mail, data entry, filing and scanning documents, and other materials. Welcome visitors and serve as a resource for inquiries about the Honors Program. Using decision-making and problem-solving, ensure that Faculty, Staff, students and Community Members' program-related needs and requests are reasonably accommodated in a timely manner. Oversee the timeliness and accuracy of all work through the organizing, prioritizing, editing and proofreading of tasks. Assist with the development of marketing materials for the program. Responsible for the development and maintenance of procedures within the department, including supervision of student workers. Schedule meetings and events, assist with event catering, technology set up for the meetings and events, agendas and distribution of pertinent meeting information. Prepare agendas and compile meeting minutes for Honors Program meetings. Assist with planning and implementing co-curricular, evening and annual events. Responsible for editing and designing communication notices related to the events. Process and track purchase orders, and invoices for the Honors Program and monitor and procure office supplies as needed. Other related duties as assigned. Qualifications: Education Associate degree required. Experience One year of experience in an office environment required. Strong attention to detail and organizational skills required. Experience with maintaining a high degree of confidentiality required. Good working knowledge of Microsoft Office Suite required. Proficiency in written and spoken English required. Two or more years of experience in an educational environment preferred. Working Conditions: Computer, printer, calculator, telephone, and copy machine. Work tends to be interrupted by high level of student/faculty/community walk-ins and phone calls; deals with confidential material. This position requires a background check. Part-Time Work Schedule: Mondays - Thursdays 9am - 3pm, evenings on occasion Hiring Range: Classified 9 Salary/19.00 - 21.50 Competitive starting pay is dependent on education and experience. College of DuPage also offers regular part-time positions a variety of fringe benefits including retirement benefits, access to holiday pay, personal time and other discounts on classes. College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees. College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law. To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2100?c=cod jeid-283fc44db7f7594aaa76042e009098c8