Assistant Athletic Director for Event Management & Operations

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Nov 02, 2024

Position Information

Posting date	11/01/2024
Closing date
Open Until Filled	Yes
Position Number	0409700
Position Title	Assistant Athletic Director for Event Management & Operations
Department this Position Reports to	Intercollegiate Administration
Hiring Range Minimum	$65,000
Hiring Range Maximum	Commensurate with experience
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH Alumni Gym
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	The Assistant Athletic Director for Event Management & Operations supervises and coordinates internal operations for 35 varsity sports. Additionally, this position will be charged with managing and directing all facets of Dartmouth College Athletics event management, including planning, preparation and facilitation for regular season and post-season competition for all sports. Additional responsibilities include scheduling and game contract management. Reporting to the Executive Associate Athletic Director and the Senior Associate Athletics Director this position will also serve as the primary event manager for multiple sports.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Excellent problem-solving skills. Excellent verbal and written communication skills for constructive interaction with associates, assistants, coaches, department staff, student-athletes, administrators, etc. Ability to exercise good judgment and work effectively in a fast-paced and complex work environment. Strong planning and analytical skills. At least five years of college athletics experience.
Preferred Qualifications	Working knowledge of NCAA rules.
Department Contact for Recruitment Inquiries	Gregg DiNardo
Department Contact Phone Number	gregg.w.dinardo@dartmouth.edu
Department Contact for Cover Letter and Title	Gregg DiNardo, Deputy AD for Business Strategy and Operations
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Yes
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions	Please provide a list of references under Additional Documents
Quick Link	https://searchjobs.dartmouth.edu/postings/76389

Key Accountabilities

Description

Operations

* Manages game contracts for all varsity sports contests.

* Maintains staff personnel contracts and appointment letters.

* Works with facilities on scheduling of all home events (contests, camps, clinics, etc.) to ensure maintenance of general operations and upkeep of athletics facilities.

* Manages relationships with third parties and vendors (e.g. event staffing companies, campus police, emergency services, rental companies, etc.)

* Works with the varsity scheduling committee to ensure compliance with Title IX as it relates to practice opportunities, game times, etc.

* Assists with the onboarding of new staff.

Percentage Of Time

Description

Event Management

* Directs, supervises, and coordinates all facets of the athletics event management program with input from their supervisor(s) while overseeing event management staff.

* Arranging game day staff, coordinating with officials and coaches ensuring adequate personnel for game operations and ensuring provisions for visiting teams and officials.

* Assists with the day-to-day set up and breakdown of facilities for practices, competitions and special events.

* Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletic events for both the participants and the spectators.

* Oversees the assignment, hiring, and payment of personnel necessary for game management (i.e. game officials, announcers, clock operators, minor officials, ushers, student workers, etc.). Performs other duties as assigned.

* Will serve as an event manager for certain home contests

* Work alongside head coaches to understand home events needs and preferences.
* Ensure proper facility and equipment set-up for events. Coordinate with event workers to ensure that their responsibilities are clear and duties are being performed properly.
* Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.

Percentage Of Time

Description	Other * Coordinates the bids, planning and execution of all Ivy League, ECAC and NCAA Championship events * Serves on campus, community, Ivy League, ECAC and NCAA committees as requested. * May serve as a sport administrator.
Percentage Of Time	5

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.