Executive Assistant

University of North Carolina Charlotte

$41,702 - $48,334

United States, North Carolina, Charlotte

Nov 02, 2024

Executive Assistant

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including Names (position titles and company/institutions), addresses, phone numbers, and email addresses of at least two current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write 'see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001414
NC Salary Grade Equivalency	GN07
Classification Title	Executive Assistant
Working Title	Executive Assistant
Salary Range	$41,702 - $48,334
Anticipate Hiring Range	$41,702 - $47,133
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Col of Arts & Architecture (Col)
Work Unit	School of Architecture
Work Schedule	8:00 am - 5:00 pm; Monday - Friday
Primary Purpose of Position	The Executive Assistant provides higher level administrative support & office management to the School of Architecture's Director, 25 full time faculty members, 10 PT Faculty and 400 undergraduate and graduate students.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. University Preferred Qualifications: Graduation from high school and demonstrated knowledge, skills and abilities gained through four years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and one year of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Essential Job Duties	Maintains the Director's calendars. Plans and coordinates various events throughout the year. Assists Director with managing personnel records management for staff and faculty.
Other Work Responsibilities	Assists the Director with communications with the faculty, staff, and students of the SoA Assists the Director with coordination with College of Arts + Architecture administrative, development, and communications staff Manages in person and online meetings, lectures, colloquies, graduation and other events, including preparing documents and logistics for those meetings Travel planning, logistics, and approvals for the Director and guests of the SoA
Departmental Preferred Experience, Skills, Training/Education	Bachelor's degree. Administrative experience preferably in Higher Education and / or in a creative / design environment Experience supporting executive leadership Experience with Microsoft Office Suite and Google Workspace. Experience with managing websites and social media accounts for a department/organization. Experience with University systems and procurement policies. Excellent verbal, written, presentation communication skills. Excellent interpersonal skills, including interfacing with public. Ability to work with a team to prioritize, multitask, and adapt within a fast-paced environment. Strong customer service Ability to maintain strict confidentiality and practice discretion.
Necessary Licenses or Certifications
Work Location	School of Architecture
Posting date	11/01/2024
Closing date	11/17/2024
Proposed Hire Date	01/23/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including Names (position titles and company/institutions), addresses, phone numbers, and email addresses of at least two current/previous supervisors. * The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
Do you have professional experience working as an executive assistant with experience supporting and interacting with upper level executives? If yes, please explain your experience.

(Open Ended Question)
Do you have professional experience in administration of management of websites and social media accounts for a department? If yes, please explain your experience.

(Open Ended Question)
Do you have program knowledge, preferably in a creative/design environment? If yes, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References