Accounting Technician EOPs/CARE

Coast Community College District
$65,967.61 - $88,936.83 Annually
medical insurance, dental insurance, vision insurance, vacation time, paid holidays, sick time, long term disability, retirement plan
United States, California, Costa Mesa
1370 Adams Avenue (Show on map)
Oct 31, 2024
Definition (ON-CAMPUS - in-person position) Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as an *Accounting Technician EOPS/CARE* under the Counseling Division, as part of the EOPS/CARE department. About Orange Coast College (OCC) Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning. The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS). Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengt hen our efforts around diversity, equity, inclusion, access, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process. Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA) Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employees, and community populations. We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African-American, 25% are Asian, less than 1% Native American, 29% are White, and 5% are multiracial. Orange Coast College Employee-Student Demographic Information Direct Link: Employee / Student Profile Comparison Dashboard Department Specifics: About OCC's Extended Opportunity Programs & Services (EOPS) EOPS is designed to provide additional support to students with economic and academic barriers to their education. The goal of the EOPS program is to increase the number of underrepresented students enrolled in community colleges. EOPS provides "over and above" services to eligible full-time students that assist in reaching their academic, personal, and career goals. Under the EOPS umbrella, we also have the Cooperative Agencies Resources for Education (CARE) program designed for single parents. About OCC's Cooperative Agencies & Resources for Education (CARE) The Cooperative Agencies Resources for Education (CARE) program provides resources and support necessary for disadvantaged single-parent students to improve their educational opportunities, and seek to enhance their employability and establish self-sufficiency through enrollment and completion of a degree or job training program. Summary Performs financial record-keeping duties associated with the processing and completing of accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system, including preparation of related financial statements. Distinguishing Career Features The Accounting Technician - EOPS/CARE is the third level in a multi-tiered accounting career ladder. Accounting Technician - EOPS/CARE concentrates on processing and preparation of documents for further action and on data entry to pre-established formats and requires competency in accessing and entering alpha and numeric data for the college's EOPS/CARE program, the ability to learn to accurately post data to proper account classifications, and the ability to rapidly perform arithmetic calculations. The Accounting Technician - EOPS/CARE requires demonstrated competency in analyzing, monitoring, and processing a full range of accounting transactions. The Accounting Technician - EOPS/CARE will demonstrate knowledge of generally accepted accounting practices and rely on experience, education, and judgment to plan and accomplish accounting functions. The Accounting Technician - EOPS/CARE performs accounting services, prepares financial reports, makes journal adjustments to the general ledger, makes decisions and determinations in accordance with broad guidelines, and interacts with personnel at all levels providing guidance as needed. Essential Duties and Responsibilities Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned: Performs accounting work for assigned accounts, including preparation of required financial statements, maintenance of the general ledger, and other related fiscal reports; works closely with the management of assigned programs to provide relevant and timely fiscal data. Records, verifies, codes, and processes payroll information for faculty, staff, short-term, and/or student assistants, including information for stipends, overload, and other compensable elements. Processes contracts for outside contractors. Processes purchase orders and direct payments for assigned accounts. Creates expenditure transfers, verifies encumbrances, and compiles information to make payments in accordance with established procedures. Prepares transactions for the general ledger for assigned programs. Prepares journal entries for assigned funds. Compiles, maintains, and reconciles information required in processing financial and accounting reports, tax forms, and budget information. Interprets information utilized to ensure compliance with federal, state, and local policies, laws, and regulations. Initiates and transmits payments. Assists other District and campus personnel in resolving problems and/or concerns with accounting transactions and adjustments such as credit memoranda, undocumented purchases, invoices, goods and services not received, returned, or refunded checks; investigates discrepancies and makes appropriate corrections to accounts as required. Performs duties related to reconciling subsidiary ledgers to the general ledger and/or researching discrepancies. Assists with the development of organizational unit budget proposals, maintaining communications with work sections on status and information needs. Maintains approved budgets and transaction records, including those for special projects and funds. Prepares, processes, and codes requisitions and claims for reimbursement. Resolves purchase orders and contractual matters with vendors and other service providers. Researches financial information for discrepancies, making corrections as directed or required. Performs month-end closing processes. Reconciles bank accounts and calculates accruals. Identifies, verifies, and corrects standardized account codes and available and qualifying budgets. Assists Student Programs Specialists with processing book vouchers, book grants, and merit award grants for students. Completes projects and special assignments that require getting information and cooperation from other departments and vendors. Maintains accounting and financial records. May initiate and prepare board agenda items, agreements, and contracts for services and facilities used by and/or provided by the division. Processes contract documents and sets up internal routines for monitoring performance. Performs other related duties as assigned that support the objective of the position. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Knowledge and Skills Requires a working knowledge of the principles, practices, and terminology of financial and statistical record-keeping and accounting practices. Requires a working knowledge of governmental and fund accounting procedures. Requires a working knowledge of computer-aided accounting systems to maintain accounts, enter accounting transactions, and extract detail and summary information. Requires knowledge of financial statements and accounting performance (variance) reports. Requires a working knowledge of office clerical procedures and computer-aided office productivity software. Requires sufficient writing skills to prepare routine business correspondence, document work processes, and write account footnotes. Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages. Requires sufficient human relation skills to convey policies and procedures and to deal cooperatively with others on accounting transactions. Requires skill at facilitating small group problem-solving processes. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. Abilities Requires the ability to perform the essential responsibilities and functions of the position. Requires the ability to independently perform the functions of the position. Requires the ability to apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information. Requires the ability to search, compile, and interpret accounting data. Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Requires the ability to perform accounting and statistical computations quickly and accurately. Requires the ability to use a computer and related software and proprietary database for data entry, word processing, spreadsheets, reporting, and various forms of internal and external communications. Requires the ability to organize and prioritize work to meet deadlines and timetables. Requires the ability to work cooperatively with individuals and work teams within and outside the department. Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases. Physical Abilities The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. Essential functions will vary by position. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Education and Experience and demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility): The position requires completion of an Associate's degree in accounting, business administration, or the equivalent, and 3 years of experience in financial record-keeping capacity, and 2 years of progressive administrative support experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. AND Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom. Licenses and Certificates May require a valid driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist. Conditions of Employment Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time. (ON-CAMPUS - in-person position) This is a temporary contract, categorically-funded, full-time (40 hours per week), 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee . (Salary Schedule: EE-116) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Pay Philosophy: Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur on July 1 of each year for all classified employees. Application Requirements: The deadline to apply is *November 22, 2024, by 11:59 pm.*** Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment. Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). A complete application packet includes: Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process. A complete Coast Community College District Online Employment Application.* Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank). A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility). (upload as a separate attachment - PDF recommended). A Current Resume of professional experience and educational background. (upload as a separate attachment - PDF recommended). Submit an application online at: http://www.cccd.edu/employment Coast Community College District - Human Resources 1370 Adams Avenue, Costa Mesa, CA 92626 Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716. Additional Information Selection Procedure All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview. Applicants wishing to apply for more than one position must submit separate application materials for each desired position. Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview. If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense. During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical. Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs. The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview. The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews. The campus President will make the final recommendation for employment to the Board of Trustees. The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment. Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment. The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve. Employment Information Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. *The SELECTED CANDIDATE* is required to complete the following before employment: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received before the first day of employment). Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND Participate in a new hire onboarding appointment with an Employment Services Representative. Coast Community College District is an Equal Opportunity Employer** The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. Coast Community College District Title IX: https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx This direct link 2024 Coast Community College District Annual Security and Fire Safety Report is the 2024 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2021, 2022, and 2023 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.