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Academic Program Coordinator - Undergraduate Medical Education

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Nov 09, 2024

Job Posting Title:

Academic Program Coordinator - Undergraduate Medical Education

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Hiring Department:

Department of Medical Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Medical Education at the Dell Medical School is looking for an Academic Program Coordinator - Undergraduate Medical Education.

As a student facing position, the position requires in person interaction for course support, training and other department, division and student activities.

Purpose
This position will facilitate program administration of the educational mission of the Department of Medical Education administering the Core Course Essentials (MS1) year of the Dell Medical School curriculum, manage the daily operations of the courses and support leadership to finalize program structure and curriculum operations.

Responsibilities

  • Coordinate year-round first year curriculum courses. Collaborate with course director(s)/faculty/staff to implement course content for the Foundational Science Essentials course work. Monitor courses to ensure standards and policies are appropriately implemented.

  • Coordinate with other campus departments, educational partners and vendors to effectively execute courses and events, including reserving rooms, securing audiovisual support, acquiring supplies/resources, creating invitations and publicity materials. Execute day-of-event activities prioritizing activities and leading support team.

  • Serve and assist the students as a resource and point of contact for questions, concerns or complaints, technical assistance using good judgment and University policies as appropriate to respond to issues identified by students.

  • Participate in cross-functional teams, committees and activities designed to establish an organizational culture that supports learning, collaboration, and work towards consistency of the student experience across all programs, sharing best practices and brainstorming new and cutting-edge ideas.

  • Marginal/Incidental functions: Completes or assists with other tasks and projects related to UME assigned.

  • Other related duties as assigned.

Required Qualifications
Bachelor's degree and at least three years of experience in program administration or program coordination. Candidates must demonstrate strong communication skills, attention to detail, organizational skills, technological proficiency in both desktop and server-based applications, a customer service orientation, and integrity.Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Bachelor's Degree and three years of advanced coordinating or administering a program in education or Medical Education, or five years of advanced coordinating or administering a program. Prior experience using curriculum management systems or learning management systems such as Canvas. Experience in curricular assessment practices/methods and learning outcomes evaluation.

Salary Range
$48,000 - $56,000

Working Conditions

  • May work around standard office conditions.

  • Repetitive use of a keyboard at a workstation.

  • Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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