Temporary Employment Services (TES) Clerical/Admin Float Pool

Temporary Employment Services (TES) Employees perform a variety of general clerical and administrative support functions for multiple departments during the course of employment. Temporary Assignments may involve activities such as creating documents and spreadsheets using MS Office and other similar tools, calendar management using Outlook, scheduling meetings both in person and virtual, event planning, making travel arrangements, processing expense reports, processing payroll transactions, human resources support, and other related clerical duties such as reception, answering phones, filing, scanning and managing correspondence.

Apply By Date

(11/21/2024 at 11:59pm); Interviews and recruiting process may occur at any time

Minimum Qualifications

• Experience providing administrative, clerical and/or executive level support to a diverse clientele.
• Experience utilizing standard business software applications such as Microsoft Office, Adobe, Google Docs, Smart Sheets, etc.
• Experience scheduling meetings utilizing Zoom, MS Teams, Google Meets and other virtual meeting software.
• Experience managing a busy Outlook Calendar for supervisors, managers and other executive staff.
• Experience utilizing automated payroll, personnel, financial, purchasing and travel information systems.
• Experience creating a variety of documents such as correspondence, spreadsheets, reports, and presentations.
• Experience managing projects and multiple tasks to meet deadlines and to maintain a consistently high level of productivity and efficiency.

Preferred Qualifications

• Flexibility, willingness to accept Temporary Assignments regardless of classification and/or pay rate
• Interpersonal, verbal and written skills to interact and communicate effectively with a wide of variety of people.
• Experience with travel arrangements, event planning and expense reporting
• Experience in supervision and/or management
• The ability to learn quickly and multitask
• Experience working in a medical office environment

Department Description

• Temporary Employment Services assigns jobs throughout UC Davis Campus (Davis) and UC Davis Health (Sacramento) encompassing a wide variety of work environments.
• Assignments can last from anywhere from a month to two years depending on the position and the need of the department.
• Employees are expected to remain flexible when accepting temporary assignments as job duties and pay rates will vary.
• May be required to work occasional overtime, evenings, and/or weekends depending upon the assignment.
• Positions require a background check and may require a pre-placement medical exam.
• Must complete mandatory training within 15 days from start date of first assignment. In addition, those assigned at UCDHS must complete the HIPAA Privacy and Security Training prior to placement.
• A valid CA Driver's License may be required for some assignments.
• UC Davis is a smoke and tobacco free campus. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space

Position Information

• Salary or Pay Range: Pay Rates vary depending upon classification. ($21.87hr-$33.19hr+)
• Salary Frequency: most assignments pay biweekly however there are some exceptions
• Salary Grade: varies
• Payroll Title: varies
• Number of Positions: varies
• Appointment Type: Temporary/Floater
• Percentage of Time: 50-100
• Shift Hours: varies, although most assignments are during standard business hours
• Location: varies as assignments can be in Davis or Sacramento
• Union Representation: yes
• Benefits Eligible: mid-level medical only
• Hybrid/Remote/On-Site: most assignments are onsite

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family's needs
• Holidays, Vacation and Sick Time per UC Davis Policy
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness program and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

• Work on computer, keyboard, mouse and screen for extended periods of time.
• Sit, stand or walk for extended periods of time.
• Maneuver items weighing up to 25 lbs.

Special Requirements

• This position is a critical position and may be subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere