Grant / Budget Coordinator

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE EITHER SERVING PERMANENTLY IN THE ACCOUNTANT TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST FOR EXAM #4000, OR ELIGIBLE TO BE APPOINTED UNDER THE 55A PROGRAM.

The Division of Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division's responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. TPM's Administration Office provides support to ensure that sufficient resources are in place to perform these projects. TPM seeks two experienced analysts to support multiple priorities in a fast-paced environment to meet tight deadlines.

Reporting to the TPM Budget Director, the Grant/Budget Coordinators will be responsible for coordinating the various subdivisions' grant portfolios and city operating budgets. The candidate will work closely with the TPM Grants and Budget Administration Office to develop, administer and reconcile grant/city budgets and complete various fiscal/budget exercises. We are looking for an experienced analyst to support multiple priorities, including management of TPM's various state and federal grants, OTPS and PS Budgets in a fast-paced environment to meet tight deadlines.

Under general supervision and with some latitude of independent judgement, the candidate's responsibilities will include but not limited to the following: coordinate and manage grants for TPM Subdivisions; perform support work in developing grant proposals for funding; update project schedules and coordinate budget requests; monitor project progress and schedules and prepare administrative actions such as time extensions; provide support and coordinate with multiple TPM units on budget issues for Division priority projects; provide TPM subdivisions with budget monitoring tools and maintain existing budget tracker; assist division with end of year budget exercises such as grant roll exercises and accruals; coordinate the annual preparation of grant expense budget requests in close coordination with project managers and their respective units; Preparation of quarterly claims and progress reports for submission to the agency's Grants Administration. The position requires extensive coordination within TPM and with the agency's Budget and Grants Units.

Preferred Skills
Strong computer skills in Microsoft Excel, Word, Outlook, and Adobe Acrobat; Solid experience and knowledge of the city's budget processes; Experience in submission of grant claims FTA and FHWA; knowledge and experience in the City's Financial Management System (FMS), PassPort and CHRMS reports; Good interpersonal and communication skills and abilities to work effectively and responsibly with internal and external parties for follow-ups and tasks completion.

Additional Information
To be considered for this position, candidates must be either serving permanently in the Accountant title or be reachable on the civil service list for exam #4000, or eligible to be appointed under the 55a program. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your resume or cover letter that you would like to be considered for the position under the 55-a program.

Hours/Shift: 35hrs/ 9:00-5:00 pm

Work Location: 55 Water Street, New York, NY 10041

To Apply
All resumes are to be submitted electronically using one of the following methods:
Current employees, please log into Employee Self Service and follow the Careers Link. Job ID #: 685514
All other applicants, go to www.nyc.gov/careers and search for Job ID # 685514
No phone calls, faxes or personal inquiries permitted.
Only those applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
2. A valid New York State Certified Public Accountant license.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.